Location:

Sarajevo, Bosnia and Herzegovina
Salary:

negotiable / YEAR
Job type:

FULL_TIME
Posted:

5 months ago
Category:

Democracy and Governance, Gender and Diversity, Social and Inclusive Development
Deadline:

25/08/2024

JOB DESCRIPTION

Duties and Responsibilities

Support to GRG programme planning, implementation and monitoring:

Compile and draft background information for formulation of work plans, annual budgets, procurement plans, appraisal documentation and proposals on implementation arrangements.
Compile background information and draft briefs, concept notes, presentations, internal documents and talking points, as required by the programme team.
Coordinate procurement plans and procedures and communicate with suppliers in line with the UN Women standards, rules and regulations.
Assist in preparation of draft job descriptions, vacancy announcements, recruitment of consultants, interview minutes, requests for recruitments and requests for contracts.
Coordinate organization of meetings, field visits, missions, workshops, training and conferences, including the preparation and dissemination of preparatory information, minutes, and follow-up.

Provide travel arrangement support to the team and consultants, prepare vehicle and security clearance requests.
Assist with communication with stakeholders, partners and beneficiaries.
Monitor quality of deliverables and inputs provided by consultants, implementing partners and contracted companies and communicate findings and recommendations to the programme team.
Collect, analyze and present information for monitoring and evaluation of programme implementation against targets.

Support to GRG financial monitoring and management:

Provide technical support and advice in preparation and monitoring of project budgets in line with UN Women policies, procedures and donor requirements.
Monitor utilization, expenditures and available funds, prepare spending plans, budget and awards revisions, and periodic expenditure/financial reports.
Verify financial documents from implementing partners, including those for advances’ payment and clearance.
Support periodic and ad-hoc financial reporting to UN Women, donors and other parties, and support operational and financial closure of projects.
Draft various correspondence concerning finance, operations and budgetary issues as required.

Provide administrative support in auditing processes and support implementation of audit recommendations.
Assist team members and consultants, in liaison with UN Women Operations, on financial and other operational matters.
Act as primary contact for financial and operational aspects of programme implementation and liaise with relevant counterparts for getting additional clarifications/guidance.
Perform appropriate operations in the UN Women corporate ERP system Quantum.

Support to GRG knowledge building and knowledge sharing:

Maintain and update programme, administrative and financial files as well as general office files.
Ensure that all the data, when collecting and compiling inputs related to the programme, are gender and age disaggregated and evaluated from the gender perspective.
Participate in the trainings for the operations/programme staff on HR, procurement, travel, etc. and organizes briefings for the programme staff where necessary on new internal procedures.

When necessary, provide guidance to programme staff in business processes, administrative and other requirements and procedures.
Contribute to knowledge networks and communities of practice.
Perform any other duty as requested by the supervisor or Representative.

CORE VALUES:

CORE COMPETENCIES:

FUNCTIONAL COMPETENCIES

Ability to extract, interpret, analyze data and resolve operational problems
Ability to perform work of confidential nature and handle a large volume of work
Ability to support a team and team building skills

Strong IT skills and ability to apply it consistently in work task
Good knowledge of administrative rules and regulations, organizational policies and procedures related to the position and ability to apply it consistently in work tasks
Focus on results and positive response to feedback
Attention to detail
Generates new ideas and proposes new, more effective ways of doing things
Documents and analyses innovative strategies/best practices/new approaches
Reports to internal and external partners in a timely and appropriate fashion

Organizes and prioritizes work schedule to meet partners and donors needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external partners
Responds to partners needs promptly

Education:	Secondary school. Bachelor’s degree in law, economics, social sciences, or closely related field will be considered an asset.
Experience:	A minimum of 6 years of relevant experience is required (with secondary education) or 3 years (with BA), Demonstrated project implementation and monitoring support experience is required. Experience working in the area of gender equality and governance, EU integration, public administration/finance reform and/or women’s economic empowerment will be highly valued. Experience with the international standards related to the Project Cycle Management and Monitoring and Evaluation of Projects will be considered an asset. Previous experience working with UN or other international organizations will be considered an asset.
Language Requirements:	Excellent English and B/S/C language skills, both written and oral