Based in the Bangkok Regional Hub and under the overall guidance and direct supervision of the RBAP Chief Economist, the Programme Assistant provides programmatic support in the preparation of work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds. The Programme Assistant is an integral part of the BRH Inclusive Growth team providing advisory and technical services to COs in the region. The Programme Assistant works in close collaboration with the operations, programme and project staff in the Bangkok Regional Hub and UNDP HQ as required to exchange information and support programme delivery.

Provides programme management support to Regional Programme/s implementation activities focusing on achievement of the following results:

•              Provide programmatic support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;

•              Support implementation of activities according to BRH workflows (including related procurement for associated projects, organization of workshops, travel, etc.)

•              Maintenance of the internal expenditures control system.

•              Creation of Procurement plans and requisitions in Quantum for development projects, register of Goods receipts as authorized in Quantum.

•               Preparation of relevant documents and facilitate the payment requests and process. Issuance of financial authorizations to country offices, monitoring expenditures against each individual authorization, and follow-up with COs to ensure timely utilization of the issued authorizations.

•              Supporting the RBAP Chief Economist, Regional Advisor, and Inclusive Growth team in monitoring and reviewing project management reports for conformity of activities and expenditures with work plans within the team.

•              Support to all project personnel and consultants where required on allowances, travel claims and other financial matters and calculation of payments due for claims and services.

•              Maintenance of records on all project personnel and consultants and their respective status (contracts, ToRs, sick leave, vacation, etc.) in accordance with accepted policies and procedures.

•              Assist the RBAP Chief Economist, Regional Advisor, Inclusive Growth team in maintaining the records related to the work of the team in both hard copies and electronic files, and maintenance of project asset lists.

Provides administrative support to the Regional Practice advisory functions

•              Collection, analysis and presentation of information in support to the practice team’s research functions.

•              Provision of administrative service including workflows in relation to the procurement of goods and service for day-to-day operation and to meetings, seminars and workshops.

•              Efficient travel arrangements provided for the team as required, ensuring proper use of UNDP resources and in compliance with rules and regulations,

•              Proactive use of Quantum to support the work of the team and liaison with Management Support Unit on team Services Tracker issues.

•              Maintenance of event calendar for the team.

Supports resource mobilization initiatives

•              Preparation of contribution agreements in support of team activities.

•              Maintenance of relevant responsibilities according to contribution agreements, including donors’ payment.

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies

• Project Management:
  • Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
• Knowledge Generation:
  • Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
• Partnerships Management:
  • Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

• Budget Management:
  • Ability to support budgetary aspects of work planning process, drawing and management of team budgets
• Travel Policy and Procedures:
  • Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel-related matters