Duties and Responsibilities

Under the supervision of the Finance and Admin Associate of the GTI Secretariat, the incumbent shall coordinate and assist in preparing and organizing GTI events and activities, communicate with stakeholders, and provide support on administrative matters.

Scope of Work:

1. Events organization:

• Manage logistic arrangements for organizing GTI events including Consultative Commission Meeting, annual Sectoral board/committee meetings, and project workshops/seminars, such as the 13th Transport Board Meeting, 12th GTI NEA Local Cooperation Committee Meeting back-to-back with the 10th LCC Logistics Sub-Committee Meeting and the 5th Marine Cooperation Sub-Committee Meeting, the 12th Energy Board Meeting back-to-back with UNESCAP-GTI Webinar on Energy Cooperation in North-East Asia and 10th Environmental Board Meeting.
• Managing overall logistic plans for participants in cooperation with the hosting party, including flights, accommodations, meeting venue, airport pick-up and send-off, meals, technical tours, visa, etc.

• Communicating with various suppliers and meeting participants
• Supporting programme officers in preparing invitation letters, meeting materials, meeting minutes, and e-news, etc.

2. Administration support:

• Make travel arrangements for the staff of the Secretariat, including visa, flights, hotel, etc.
• Support in office operational procurement when needed.

3. Other Responsibilities

• To perform other duties as required by the supervisor.

Competencies

• Interest and knowledge of Northeast Asia, particularly that of GTI activities would be preferred.

• Effective team player with excellent interpersonal skills; highly self-motivated and detail-oriented.
• Ability to perform in a multicultural environment.

Required Skills and Experience

Education and Experience

• Minimum with a Secondary education, preferred with a Bachelor’s degree or above in international economy, public and/or business administration, English and/or interpretation, and International Relations.

• Event organization or Programme assistance working experience, preferably with international organizations, and experience in organization of international meetings and events, would be preferred.
• Excellent computer skills with MS Office (e.g. Word, Excel, PowerPoint, Outlook).

Candidates must meet one of the following educational requirements:

• Enrolled in a Master’s or in a PhD programme
• In the final year of a Bachelor’s programme;

• Or within one year after graduation from a Bachelor’s, Master’s or PhD programme,
• Or be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program

Language and Skills

• Excellent communications and drafting skills in English and Chinese. Skillful language skills of other GTI member countries’ languages (Russian, Mongolian or Korean) would be an asset.