Role and responsibilities

The purpose of the technical officer position is to ensure technical supervision and support to day-to-day implementation of the logistics functions responsibilities.

Generic responsibilities: 

1. Ensure adherence to NRC policies, handbooks, guidelines, SOP’s, and donor requirements
2. Implement delegated Logistics functions portfolio according to Plan of Action
3. Conduct and follow up daily operational Logistics activities
4. Prepare and develop Procurement reports as required by Country Office
5. Ensure proper filing of all support documents in line with NRC SSD policy
6. Promote and share ideas for improvement of the Procurement function
7. Perform other duties, as assigned by Line Manager
8. Promote the rights of internally displaced/returnees In line with the advocacy strategy
9. Actively promote PSEA (Protection against Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.

Specific responsibilities: 

• Provide technical support in the management of the supply and logistics need for operations in Moldova Country & Area Office.
• Ensure internal and external compliance regulations are adhered to, within deadlines, for all Logistics activities.
• Provide technical logistics support/input for exploring the options to further expand the potential procurement opportunities (market) in the vicinities of the area of support.
• Technical supervision of logistics officers (Procurement) tasks.

• Process all assigned Procurement requests up to Competitive bidding procurement Procedure and support in all assigned Procurement requests above Competitive Bidding Procurement Procedure as per the request of the line manager.
• Ensure paper and electronic records are maintained in a systematic manner in line with NRC’s standard procedures and SSD & Filling Tree Policies, providing a clear auditable trail.
• Continued and on-spot update of the Procurement Trackers (PR & PO Trackers, NTF, RFQ, Waiver, CFU, etc.)
• Continued update of the Country Vendor database through adding more vendors, conducting the Bridger check, Supplier due diligence, etc.
• Focal person for Agresso procurement module support and guidance for different stakeholders like budget holders & others.
• Work on FWAs with support and guidance of the Country Logistics Manager.

• When requested by the Logistics Manager, Assist the other logistics units/Colleagues in Assets & Stock Management activities.
• Other tasks as assigned by the Logistics Manager

1. Professional competencies:

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies: 

• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Working knowledge of English

Context/ Specific skills, knowledge and experience: 

• Fluency, written, speaking and reading in Romanian and English
• Previous experience working in Logistics with an INGO
• Proven ability to coordinate with multiple departments, Proactive in problem solving and removing bottlenecks, and ability to share information in a timely manner to relevant stakeholders
• Bachelor’s degree or higher with preferably 2 years of experience in Logistics.