Responsibilities

Human Resources Management: • Initiates, reviews, processes and follows-up on actions in conjunction with the Branch HR focal point administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, training etc., ensuring consistency in the application of UN rules and procedures. • Responds to enquiries and provides information and advice to staff regarding administrative procedures, processes and practices, • Maintains the unit’s staffing table and prepare relevant statistical data. • Process consultancies and payments for consultants General Administration: • Drafts routine correspondence to respond to enquiries in respect to relevant administrative matters. • Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.

• Performs other related administrative duties, as required (e.g., travel, organizing and coordinating seminars, conferences and translations). • Processes the payment of contractors’ invoices and monitor payments. • Assist in the development and maintenance of various databases, including database of focal points and lists of participants. • Prepare agenda and reports of stakeholders’ meetings • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures. • Performs other related administrative duties, as required.

Competencies

PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to business administration and project management; The ability to perform analysis, modelling, and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Relevant training in business administration, project management or related field is desirable.

Work Experience

A minimum of seven years progressively responsible experience with project management is required. The minimum no. of years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree. Experience in Administration and project management is required. Experience with Enterprise Resource Planning (ERP) software such as Umoja, Inspira or similar is required. Experience providing guidance to staff on administrative rules and regulations is desirable. Administration experience in organizing large-scale conferences is desirable. One (1) year or more of experience in data analytics or related area is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; Knowledge of French is desirable. NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of’ equals a rating of “confident” in two of the four areas.