Location:

Islamabad, Pakistan
Salary:

negotiable / YEAR
Job type:

FULL_TIME
Posted:

1 month ago
Category:

Procurement, Supply and Logistics
Deadline:

29/08/2024

JOB DESCRIPTION

Assignment Objective

The objective of the position is to conduct procurement under the Country Programme as part of the Procurement Unit, ensuring compliance with the UN regulatory frameworks for procurement and financial rules and regulations. The Assistant Procurement Officer will report to the Procurement officer.

Duties and Responsibilities

The Assistant Procurement Officer will undertake the following duties and responsibilities under supervision of the Procurement Officer:

Support Procurement officer to ensure compliance of procurement activities with UN/UNODC rules, regulations, policies and strategies.
Support Procurement Officer in timely and duly preparation of the procurement plans for the office and monitoring of its implementation.
Monitoring and control of procurement processes including issuance of RFQ, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UN rules and regulations.
Conduct procurement cases from start to end under supervision of the procurement officer.
Management of procurement contracts.

Implementation of the internal control systems which ensures that purchasing data is safeguarded and records are retained as per policy.
Development of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
Close collaboration with other team members to ensure delivery of services and goods that meet requirements and responsiveness to changing circumstances.
Timely identification of potential bottlenecks and issues. Preparation of document for submission of :
- Prior Approvals
- Import Tax exemptions
- Sales tax Exemptions
- Staff Vehicle registrations and De-registrations
- Export Permissions of Personal Effect and HHG
Follow-up and closure of exemption case with handover of certificates to respective entities.
Follow up on delivery of goods and services and negotiate with vendors as appropriate.
Creation of purchase orders (PO) and contracts and placement of order.
Updating COPAK procurement record.

Competencies

Core Competencies:

Core
Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies

Thematic Area	Name	Definition
Digital & Innovation	Systems thinking & transformation	Understand that complex problems need a non-reductionistic, holistic approach. Ability to explore challenges from multiple perspectives by zooming in and out, with a focus on relationships and flows rather than individual elements; understand how certain dynamics and conditions are driving and influencing an issue. Ability to develop a collective understanding by a mapping systems and their dynamics (e.g. flows or Advertisement resources, information; power relations); is able to handle ambiguity and can help others navigate it. Being able to identify intervention points to leverage change and system transformation by setting out a coherent collection of multiple interventions to probe the system for desirable effects. Understand that change is non-linear and unpredictable; being comfortable and able to work with emergence.
Digital & Innovation	Co-creation	Ability to design and facilitate a process that enables a diverse group of stakeholders to solve a common problem, develop a practice, or create knowledge together. Ability to embrace diversity, work with a diverse group of stakeholders understand their interests, perspectives and views and tap into to them as a source for creativity. Ability to facilitate processes and create conditions that are open for diverse inputs, stimulate collaboration and sharing.
Digital & Innovation	Creative facilitation	Ability to design workshops that considers and addresses multiple interests, agendas, worldviews; set out clear objectives and engaging activities; select appropriate tools, materials, resources that are needed to enable or support the activities. Ability to swiftly build rapport with participants and create a safe space (on- and offline) where they feel comfortable to share their views, concerns, experiences and reflections; supporting this with a range of tools to stimulate active participation. Advertisement Ability to facilitate inclusive conversations, ability to work with a diverse set of people with different backgrounds, seniority and expert levels, using different approaches tailored to fit the people in the room, drawing out the perspectives and ideas of each individual and making decisions through deliberation and discussion across a group. Ability to pace a session, adjust to the abilities and energy levels of attendees and the nature or purpose of an exercise. Being flexible and able to improvise; adapting and changing approaches in response to the needs, while staying true to the intent and objectives of the session.
Partnership management	Relationship management	Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels
Business Management	Monitoring	Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Required Skills and Experience

Education:

Bachelor’s degree in financial management, Business Administration, Supply-Chain Management or other related degree
Chartered Institute of Purchasing and Supply (CIPS) Level 3 Diploma is required, however, Chartered Institute of Purchasing and Supply (CIPS) Level 4 or above will be preferred.

Experience:

A minimum of seven years of progressively responsible experience in project or programme implementation procurement, grant management, operations, business administration or tax compliance.
Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar system and/or working with e-tendering/e-procurement systems such as UMOJA or similar system is required.

Experience in conducting international tender exercises to award contracts for procurement of complex goods and services during the last five years is desirable.
Familiarity with United Nations regulatory frameworks regarding procurement.
Experience in handling inter-organizational relations and managing international suppliers.

Language:

Excellent knowledge of spoken and written English, with good analytical and communication skills.

Other Skills and Requirements:

Proficiency in the use of information technology (word processing, spreadsheets and data management) and
A very good understanding of United Nations regulatory frameworks regarding procurement would be preferred.
A good working knowledge of ERP/SAP based management system.

This job has expired.