Responsibilities

The incumbent will provide administrative support to PCRU, primarily to the team responsible for the engagement of non-staff personnel, including Consultants and Individual Contractors (C/IC). Within assigned authority, s/he will be responsible for the following specific duties: • Provide assistance and support to Vienna-based clients in HR-related matters especially to the engagement of non-staff, in particular consultants and individual contractors. • In coordination with the other team members, provide support and assistance in reviewing and processing requests for the engagement of consultants/individual contractors, by ensuring that information is saved and entered in various systems. • Monitor and coordinate related payments and performance evaluations. • Maintain automated applications and databases containing HR-related information and statistics, as applicable. • Assist in the preparation of necessary documentation related to the engagement of consultants/individual contractors for distribution to various offices, departments and offices. • Provide general office support services to the Chief of Unit, and draft and/or process a variety of correspondence and other communications, if requested. • Undertake research on a range of HR related issues and assist in the preparation of notes/reports. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or client communication. • Provide administrative support to other PCRU teams as and if needed. • Perform other work-related duties as required.

Competencies

Professionalism Has knowledge of the human resources policies, procedures and practices and is able to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Has ability to perform analysis, modeling, and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning & Organizing Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of five years of progressively responsible experience in human resources management, administrative services or other related fields is required. Work experience with an Enterprise Resource Planning (ERP) system is required. Work experience with SAP (e.g., Umoja) or the United Nations talent management system (Inspira) is desirable. Work experience with United Nations human resources policies, procedures and practices is desirable. Work experience in human resources in a United Nations Common System organization or a similar international organization is desirable. Experience with the engagement of consultants is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English, is required. Knowledge of French and other United Nations official languages is desirable.