JOB DETAILS

Summary of key functions/accountabilities:

1. Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money

• Responsible for logistics/supply planning through coordination with Operations/Programme Sections. Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.
• Participate in the Country Programme strategy planning preview and reviews to advise on supply/logistics requirements for the Plan of Operations and Annual Work Plans. Develops Supply/Logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.

2. Ensure sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability

• Establish and maintain contacts with the Supply Division in Copenhagen on supply procurement and shipping policies.
• Interpret and advise the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintain links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
• Act as secretary and adviser to the CRC. Establishes and maintains a system of contact with customs and port/airport immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol.
• Oversee the overall preparation of appropriate documentation: cash and supply requisitions, purchase orders, long term arrangements, and CRC submissions.
• Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, and appeals.
• Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.

3. Ensure that effective support UNICEF and Government capacity-building efforts are provided in order to enhance efficient, effective and timely supply delivery

• Plan, design and conduct training for UNICEF’s staff/consultants and counterparts in supply management, customs clearance, distribution and inventory management of supplies and equipment in order to maximize supply delivery.
• Provide effective coaching to the staff/consultants as required.

4. Supervise and manage effective procurement, local and/or offshore, with a goal to attain lowest cost without sacrificing quality

• Conduct local procurement through issuance of tenders, bid adjudication and contract management.
• Conduct market research, identify and recommend potential local suppliers.
• Gather and maintain data on and evaluate local supply sources’ overall performance, (competitive pricing, cost-effectiveness, product quality and timely delivery).
• Monitor and assess supply operations and control mechanisms and advises on appropriate actions to take.
• Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s).
• Communicate and report quality issues with respect to supplies and/or service agreements.

5. Collaboration and Partnership

• Coordinate with the Programme Section on supply planning, providing technical advice on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.
• Provide advice to the Country Office, Government on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.
• Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.
• Develop and maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs, and inventory.
• Inform Programs of slow moving inventory, upcoming field distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources.

If you would like to know more about this position, please review the complete Job Description here: [attach JD/TOR here]

To qualify as an advocate for every child you will have…

Minimum requirements:

Education:

• An advanced university degree (Master’s) in Business Administration, Management, Economics, International Development, Supply Chain Management, Supply, Logistics, Procurement, Purchasing, Contract/Commercial Law or a directly related technical field(s) is required.
• A valid professional certification (CSCP; CSCM; CPSM; SCMP; etc.) from an accredited supply management institution preferred.

Work Experience:

• At least Ten (10) years of relevant experience, at the national and international levels, in supply, logistics, procurement, purchasing, contracting, administration and/or other related technical fields is required.
• Prior experience in contracts, purchasing and medical supply chain management in a developing country context is considered highly desirable.
• Previous hands-on experience in a supervisory/managerial capacity is required.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Language Requirements: Fluency in English is a requirement and knowledge of other UN languages is desirable.

Desirables:

• Developing country work experience and/or familiarity with emergency.