Location:

Yangon, Myanmar
Salary:

negotiable / YEAR
Job type:

CONTRACTOR
Posted:

4 months ago
Category:

Project Management
Deadline:

03/09/2024

JOB DESCRIPTION

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The Enabling Community Recovery and Resilience project, ENCORE, aims to empower the most vulnerable communities in rural areas to shift from crisis to recovery. The project incorporates short, intermediate, and long-term interventions. ENCORE works in 52 Townships in 11 States and Regions in across Myanmar with targeting beneficiaries to improve their resilience to economic, security, health and climate-related shocks.

Working closely with highly vulnerable communities, ENCORE aims to:

Address the most fundamental and critical needs
Restore livelihoods and rehabilitate basic community infrastructure
Build social cohesion and community preparedness to sustain project gains and manage future shocks

All three project components, (i) Community capacity building, and mobilization, (ii) Community-led undertakings to address basic needs and promote recovery and resilience, and (iii) Improved governance and service delivery in contested territories, are underpinned by the inclusive and principled multi-stakeholder engagement process, in which the selection of partners is done in collaboration with the UNDP’s Civil Society Unit and informed by the Human rights due diligence (HRDD) and conflict-sensitive considerations.

ENCORE envisages providing hands-on capacity development to improve dialogue/facilitation, problem-solving, gender and conflict sensitivity, participatory planning, insider mediation, and negotiation skills. The project activities are designed so that they will not in any way contribute to any existing conflict or tension within the community or create new sources of conflict but, instead, should contribute to peacebuilding and promote social cohesion among community members. The capacity development component will include strengthening awareness, skills, and methods to engage in more participatory, transparent, inclusive, human rights-based, gender, conflict-sensitive, and accountable service delivery and governance processes.

The ENCORE Project is designed to deliver interlinked interventions covering the whole crisis to recovery to resilience continuum, and the emphasis on building community resilience and increasing sustainability is therefore central to its overall strategy. The phasing of ENCORE includes (i) household-level basic needs responses (Phase 1), (ii) intermediate-term community-level crisis response interventions (Phase 2), and (iii) medium-term community-led recovery and resilience-building initiatives (Phase 3). The gradual progression of community support enables the project to carefully adapt to the complex and widely varying operational conditions across project sites while gradually building trust and social cohesion thus promoting community ownership and social cohesion.

Institutional Arrangement

For the position in Nyaung U, Project Assistant will be working under the guidance of Head of Project Office/Technical Analyst in Nyaung U.

For the position in Yangon, Project Assistant will be working under the guidance of Project Manager supporting to Project Management Unit in Yangon.

Duties and Responsibilities

Summary of key functions:

Administrative, Financial and Logistical support to the Project Office
Support to project implementation and monitoring
Support to knowledge building and knowledge sharing

1. Ensures administrative, financial and logistical support to the project office, focusing on achievement of the following results:

Submission of proper supporting documents for requests for payments to the CO and filing of documents in the required formats and standards;
Maintenance of required administrative records – e.g. Time sheets/attendance sheets, leave reports, overtime statements, travel documents, etc.;
Responsibility for Petty Cash and proper documentation & reporting;
Support for use of project office assets including vehicle management and asset reporting;
Support travel arrangements for Field Office and visiting personnel including and travel authorizations, hotel reservations, identity cards and other documents;
Administrative and logistical support to meetings, conferences, workshops and training programmes;
Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution;
Maintenance of the filing system ensuring safekeeping of confidential material;
Performance of QUANTUM based on assigned role.
Assistance in the preparation of budget, provision of information for audit.

2. Support project implementation and monitoring, focusing on achievement of the following results:

Administrative support and clerical support to external evaluations, advocacy and knowledge sharing events, training programmes, donor assessments and other relevant missions or activities.

3. Support knowledge building and knowledge sharing, focusing on achievement of the following results:

Participation in online and in person training for operations/project staff on administration.
Sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Competencies

Core
Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area	Name	Definition
Administrative & Operations	Documents and records management	Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Business Management	Operation Managment	Ability to effectively plan, organize, and oversea the Porject’s business process into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms
Business Management	Project Management	Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Management	Partnership Managment	Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
Administrative & Operations	Events management (including retreats, trainings and meetings)	Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
General (across the functions)	Event planning and execution	Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP’s overall brand and mandate.
Finance	Budget management	Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Required Skills and Experience

Education:

Secondary education is required, or University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.

Experience:

Minimum of 5 years (with secondary education) or 2 years (with bachelor’s degree) of progressively responsible experience in administration, programme support service and/or management support in an international organization, and/or non-governmental organization and/or private sector is required.

Required skills

Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.
Proven experience in managing workload individually and collaborate with a wide range of colleagues while meeting deadlines;
Experience in organizing and successfully delivering high-level political events;

Desired skills in addition to the competencies covered in the Competencies section

Experience in programme implementation, moniroting support is desirable.
Experience in administrative, financial and logistic support is desirable.
Experience in UN web-based system as an asset.

Required Language(s)

• Fluency in English and Myanmar is required.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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This job has expired.