Executive Assistant and Advisor

The NORDIC INVESTMENT BANK (NIB) offers you the chance to do banking that makes a difference. The projects that we finance benefit the environment and improve productivity in the Nordic-Baltic region. We are an International Financial Institution owned by the eight Nordic and Baltic countries, and we offer you the possibility to work with experts from around the world. The journey working at NIB is a unique one and will provide you with valuable experiences. We value diversity and we are a close network of some 250 professionals located in the heart of Helsinki. The atmosphere is international and our official working language is English.

NIB’s Legal Department, headed by the General Counsel, handles all legal aspects of NIB’s lending and treasury activities and provides legal support to institutional and administrative matters.

Our Legal Department is seeking an Executive Assistant and Advisor to provide support and advice to the General Counsel and Secretary General in his role as Head of the Legal Department and Secretary to the statutory bodies of NIB.

Your main tasks are to:

• Prepare, draft and edit documents, presentations and correspondence for NIB’s statutory bodies (the Board of Governors, the Control Committee and the Board of Directors)
• Advise and support the General Counsel and Secretary General on corporate governance matters
• Prepare, draft and edit documents, presentations and correspondence for the Office of the President, as well as other internal NIB committees and stakeholders as required
• Support all aspects of meeting preparation for NIB’s statutory bodies as required
• Assist with domestic and international liaison with NIB’s member countries, International Financial Institutions (IFI) networks, and other external stakeholders

Other duties will include:

• Coordinating communication, information flow and document preparation within and outside of the Legal Department
• Managing financial planning, budget follow-up, and other financial responsibilities as needed for the Legal Department
• Supporting the General Counsel and Secretary General in practical matters, including organising departmental events, making travel arrangements and meeting planning
• Assisting the General Counsel and Secretary General in his capacity as Dean of the IFI General Counsel group

We are looking for someone with:

• A Bachelor´s degree or a higher degree in a relevant field
• At least 5 years’ experience in similar tasks, for example as a parliamentary or ministerial assistant/adviser or equivalent roles in diplomacy, international organisations or the private sector
• Excellent skills in organising, prioritising, planning and coordinating work
• Can do attitude, proactive way of working and high energy
• Curiosity to learn and work with different tools and processes
• High level of integrity and thriving in a multi-cultural environment
• Fluent in English, spoken and written; knowledge of NIB member country language is an advantage.
• Advanced MS Office skills
• Experience working with Nordic or other cross-border issues in a legal environment is considered an advantage
• Readiness for occasional travel

We offer you:

• An opportunity to further develop your professional skills, and to gain further insights about the work of an international financial institution
• A role in an ambitious and supportive organization and the ability to proactively collaborate with colleagues across the Bank
• A flexible way of working combining office life and remote work
• A dynamic workplace in the heart of Helsinki

Additional information

NIB offers an international banking environment and competitive remuneration package. Our unique position as an international financial institution (IFI) provides a novel perspective on the financial industry.

The position is located at the NIB headquarters in Helsinki, Finland. We warmly welcome expatriate employees and their families by supporting their relocation and integration to a lively Nordic capital with a modern atmosphere.

For more information about the position please contact General Counsel and Secretary General Heikki Cantell (+358 10 6180 390 or heikki.cantell@nib.int) or Executive Assistant and Advisor Claire Gilray (+358 10 618 0544 or claire.gilray@nib.int)

To apply for the position and for more information about NIB, please visit https://www.nib.int/who-we-are/our-people/jobs.

The deadline for submitting your application is 11 September 2024. Applications will however be processed successively when received.

The vision of NIB is a prosperous and sustainable Nordic-Baltic region. Our employees are our strongest asset in realising this vision. Our core values are competence, commitment and cooperation.

In recruitment, NIB puts the main emphasis on personal and professional qualifications and experience.

NIB is a professional expert organisation, and encourages employees to continuously develop their professional competencies while maintaining a sustainable work-life balance.