ROLE PURPOSE:
The Programme Coordinator is a new position in the South Area Office. The main purpose of this function is to support the Head of Programme taking informed evidence-based decisions based on data collected and analysed from SCI programming and other externa resources. S/he will support visualise the information and include it in reports

KEY AREAS OF ACCOUNTABILITY

Role and responsibilities

Generic responsibilities:

The Reporting Coordinator plays a crucial role in ensuring accurate, timely, and efficient reporting within the SAO. This position involves gathering data from various sources, preparing detailed reports, and analyzing information to support decision-making processes. The Reporting Coordinator will collaborate with multiple departments to streamline reporting procedures and maintain data integrity.

Specific responsibilities:

1. Data Collection and Analysis:

– Collect and consolidate data from various departments and systems.

– Analyse data to identify trends and patterns.

– Ensure data accuracy and integrity through validation and verification processes.

2. Report Preparation:

– Develop, generate, and distribute regular and ad-hoc reports.

– Create comprehensive reports that are clear, concise, and tailored to the needs of the SAO programme.

– Maintain and update report templates and formats as necessary.

3. Process Improvement:

– Evaluate current reporting processes and recommend improvements to enhance efficiency.

– Implement best practices for data reporting and analysis.

– Collaborate with IT, MEAL and other departments to develop automated reporting solutions.

4. Stakeholder Communication:

– Liaise with internal and external stakeholders to gather reporting requirements and address inquiries.

– Provide training and support to team members on reporting tools and procedures.

– Ensure timely and accurate delivery of reports to stakeholders.

5. Documentation and Compliance:

– Maintain detailed documentation of reporting processes and methodologies.

– Ensure compliance with organizational policies and relevant regulations in reporting practices.

6. Technical Skills:

– Utilize reporting and data analysis tools such as Excel, SQL, Tableau, or similar software.

– Troubleshoot and resolve issues related to reporting tools and data sources.

General

• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Other duties as assigned by line manager.

SKILLS AND BEHAVIOURS (SCI Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES:

Education:

Bachelor’s degree in Business Administration, Finance, Data Science, or a related field.

Experience: 2 years of experience in data reporting, analysis, or a related field.

Skills:

– Strong analytical and problem-solving skills.

– Proficiency in Microsoft Office Suite, especially Excel.

– Familiarity with reporting and data visualization tools (e.g., Tableau, Power BI).

– Excellent communication and interpersonal skills.

– Ability to manage multiple tasks and prioritize effectively.

Skills/Abilities:

• Ability to analyse information, evaluate options and to think and plan strategically
• Good analytical (thinking) skills with ability to produce quality analytical reports, case studies
• Ability to take initiative, independently as well as part of a team
• Strong commitment to providing high levels of service delivery (both internal and external stakeholders)
• Commitment to and understanding of Save the Children’s mission, vision and policies
• Excellent communication skills – presentation, negotiation, analysis, reflection
• Understanding of the complex issues that affect children’s access, participation, inclusion and retention in education in Ukraine
• Excellent knowledge on the MS Word, Excel, Power Point

Attitude:

• To work in a team and able to work under pressure
• To protect children in connection to the work
• To be non-discriminatory and gender sensitive