Human Resources Assistant will provide administrative and technical support to different areas of HR – recruitment, compensation and benefits, performance management, learning and development, staff wellbeing, HRIS, and employment documentation. SCI is a ‘dual mandate’ organisation and as such equal priority will be given to both humanitarian and development work. SCI strives to ensure the fundamental rights of children, such as survival, safety, constant access to protection and education can be guaranteed. As part of a commitment to working with children through humanitarian interventions SCI support programmes in both sudden onset and chronic emergency situations. At times, given the context of Ukraine, the HR Assistant will be expected to work outside the normal role profile to reflect the elevated inputs required in responding to an emergency and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY:

• Ensures that HR documentation complies with labor law, personal data protection, etc.
• Executes hiring, transfer, relocation and dismissal of employees in accordance with labor legislation, regulations, instructions and orders of the Director of the organization.
• Keeps files of personal cards (standard form No. P-2) with restricted access to them in accordance with the requirements of the legislation in the field of personal data protection.
• Forms and maintains personal files of employees, ensures their storage in compliance with the requirements of the legislation in the field of personal data protection.
• Participates in the work of the company’s social insurance commission as a member of the commission – a representative of the employer.
• Indicates the insurance period in sick leave certificates for the purpose of granting temporary disability benefits.
• Prepares draft orders on rewarding and encouraging employees and imposing disciplinary sanctions on them.
• Registers special categories of employees (minors; disabled; Chernobyl victims; labour veterans; part-time employees; employees working part-time or on individual schedules; employees working under fixed-term employment contracts and so on).
• Maintain employment records, ensure their storage in accordance with the requirements of the legislation on personal data protection.
• Make records of work in the employment records of employees.
• Records the granting of holidays to employees, draws up a holiday schedule, and monitors its observance.
• Determines the insurance period for the provision of temporary disability, pregnancy and childbirth benefits based on employment records, other documents and data contained in the system of personalized records of information on insured persons of the State Register of Compulsory State Social Insurance.
• Responsible in maintenance of employee documentation in compliance with SCI guidelines – from recruitment to post-employment and during compliance audit works closely with the HR&Admin Coordinator with required documents for review
• Make use of all available policy, practice, checklists and guidelines (HR minimum standards, emergencies HR toolkits) and ensure Save the Children good practice in place.

FOR EMERGENCY ROSPONSE

• Promote children’s rights by contributing to their well-being and protection in times of emergencies, guided by humanitarian principles and code of conduct.
• During emergencies you should act to facilitate SCI’s emergency response process by prioritizing all actions under your responsibility in the areas of finance, logistics, programs and services.
• Be prepared to support SCI interventions in response to emergencies and can move anywhere in the country.

CHILD SAFEGUARDING

• Ensure program staff are providing all beneficiaries with ongoing and age-appropriate oral or written information in relevant languages about the Child Salvation Policy and Code of Conduct.
• Ensure that children’s activities are safe for children and that all steps are taken to ensure their meaningful and safe participation.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS

• Education to Bachelor’s level in a relevant subject or equivalent experience

EXPERIENCE

Essential

• 1 year of work experience with human resources management desirable
• Proven operational HR track-record – experience of providing different HR support services to managers and staff
• Experienced in providing administrative and technical support to different HR areas
• Good attention to detail
• Understanding staff care for humanitarian staff, in particular approaches to welfare, stress, R&R and debriefing
• Good facilitation skills and a fast-learner
• Strong communication (written and spoken), and interpersonal skills in English, Ukrainian with experience in managing multicultural teams

Additional Responsibilities

The duties and responsibilities set forth above are not exhaustive and the role holder may have additional duties required within the reasonableness of his / her level of competence and experience.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Equal Opportunities

The role holder needs to perform the duties in accordance with SCI’s equality, timeliness and diversity policies and procedures.

Health and safety

The role holder shall perform the necessary duties in accordance with the SCI health and safety policies and procedures.