Office/Unit/Project Description
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
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The Operations Management Team (OMT), guided by the United Nations Country Team (UNCT), aims to facilitate the implementation of the Delivery as One (DaO) principles and strategy in Indonesia by harmonizing operational policies of UN agencies, funds, and programmes. Furthermore, the OMT develops and implements inter-agency initiatives to ensure the quality of support services while maximizing resource utilization.
The UN Common Services (CS), Common Premises (CP), and Locally Cost Shared Security Budget (LCSSB) require a dedicated Common Service Budget Management Associate to assist with budget management and reporting. This role involves working closely with the UNDP Finance team and other relevant departments to ensure accurate financial management, reporting, and budgeting
The Common Service Budget Management Associate (CSBMA) works closely with the Operations Manager UNDP and receive technical guidance from Head of Finance UNDP to oversee and manage the budget of the UN Operations Management Team by tracking and monitoring their workplan implementing the common services and premises budgets guaranteeing high quality and accuracy of financial report.
The CSBMA will work with UN agencies’ staff to exchange information and ensure a consistent service delivery. As the budget and other financial and administrative activities are administered by UNDP using its own systems, the CSBMA will work in close collaboration with the UNDP’s Operations Team that will ensure the compliance with UNDP standards and procedures.
The CSBMA is expected to analyze and interpret the operations rules and regulations and provides solutions to a wide spectrum of complex issues in the budget and financial issues related with common premises/services management areas. The incumbent promotes a collaborative, client-focused, quality and results-oriented approach in working with UNDP team, UN Agencies and other stakeholders.
Scope of work
1. Ensures implementation of operational strategies, support effective administrative and budget management focusing on achievement of the following results:
2. Support to UN Efficiency Agenda: BOS, Common Premises, Common Back Office, and overall Finance Management Report
3. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
Institutional Arrangement:
The Common Service Budget Management Associate (CSBMA) will work with Operations manager, Head of Finance, Head of Admin as well as Common Service Team to exchange Admin/ finance / budget information and ensure a consistent and accuracy of finance / budget information and its management. As the budget and other financial and administrative activities are administered by UNDP using its own systems, the The Common Service Budget Management Associate (CSBMA) will work in close collaboration with the UNDP’s Operations Team that will ensure the compliance with UNDP standards and procedures.
Competencies
Core | |
Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
Cross-Functional & Technical competencies
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Minimum Qualifications of the Successful NPSA
Min. Education requirements | Secondary Education with specialized certification in accounting and/or Finance. Advertisement
University degree in Finance or Accounting is desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage. (The degree must state that the major is in accounting or finance. Degrees in Business Administration or Public Administration are not considered equivalent.)” Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) required. · Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required. · Candidates with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting, and must complete the UNDP. |
Min. years of relevant Work experience | Minimum of seven (7) years (with Secondary education) or four (4) years (with bachelor’s degree) of relevant experience in administration or budget managementis required. |
Required skills and competencies | Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages. |
Desired additional skills and competencies |
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Required Language(s) (at working level) | Fluency in English is required . |
Professional Certificates | Additional course in finance / Accounting certification would be highly desirable. |
APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION.
Click here to download the form: https://bit.ly/P11-DOWNLOAD
UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply. All applications will be treated with the strictest confidence.
UN Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experiences and education requirements