The Position:

The Individual Consultant will be working at SCMU in Copenhagen and will be reporting and receiving support from the UNFPA Supply Chain Solutions Team Lead as a Procurement Focal point and work in collaboration with the team members. The Individual Consultant provides supply chain services to external partners and in close collaboration with field offices staffs for the programme implementation, handling operational work and solving complex supply chain-related issues.

Place where services are to be delivered: Copenhagen, Denmark. Remote can be an option according to experience.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

You would be responsible for:

1. Procurement and supply chain activities to external partners:

• Administer, execute, and coordinate the procurement and supply chain services, providing effective and efficient guidance to external partners interested in procuring via UNFPA Supply Chain Solutions from the initial request to the end of the procurement process in line with UNFPA’s policies.
• Prepare correct Pro-forma Invoices in the OMS according to the customer’s need and in line with UNFPA procurement procedures, on the relevant applications and as per agreed KPIs, ensuring that all relevant documentation is saved in electronic files.
• Process and dispatch purchase orders in the ERP system, monitor shipments with suppliers and handling shipping documents ensuring its correctness, liaising with the consignee on shipment updates or quality concerns and finding solutions for any pending matters with relevant internal or external stakeholders.
• Process payments, close POs, prepare reconciliation of Pro-forma Invoices with Finance Team and submission of Final invoices to partners, including the follow-up of payment, vendor assessment, among others.

2. Operational support:

• Ensure that the required information on supply chain services is clearly shared with external partners according to their specific needs and to their understanding, ensuring an excellent customer experience for the external partners.
• Maintain updated information in the Customer Relationship Management system.
• Ensure that all the databases are updated accordingly.
• Provide support in the issuance of reports and other data-related documents.

3. Other responsibilities as requested by the Team Lead

Expected travel: The consultant is not expected to travel for this assignment.

Inputs / services to be provided by UNFPA:

UNFPA SCMU will provide the consultant with the necessary equipment (laptop), software and office space, as well as with the necessary training and guidance in order for the consultant to carry out the assignment.

Qualifications and Experience:

Education:

• Completion of Secondary education is required.
• A University degree at Bachelor Level in Supply Chain Management, Business Administration, Public Administration, Procurement, Logistics, Marketing, International Relations, Development Studies International Commerce, or equivalent field is an asset.
• A professional Supply Chain Management certification such as CIPS (Chartered Institute of Purchasing and Supply) or CILT (Chartered Institute of Logistics and Transport) at basic qualification (Level 2) would be an additional asset.

Knowledge and Experience:

• A minimum of six years of experience in international procurement, logistics or supply chain operations in a large multi-national or international or development organization.
• Strong interpersonal, communication and negotiation skills, with ability to develop and maintain broad diversified partnerships with external partners such as governments, NGOs, principal recipients, and donors is required.
• Working knowledge of Google tools and analytical applications, spreadsheets for performance metrics and management reporting, Oracle ERP system, OMS system and issuing Proforma Invoices, database and dashboard development for a variety of audiences, e-filing, and Data Studio is an advantage.
• Familiarity with public procurement rules and regulations and related supply chain management policies and guidelines is an additional asset.
• Experience from working with UNFPA or another UN agency or programme is a strong asset.

Languages:

Fluency in English is required. Working knowledge of at least one of the UN Languages: French, Spanish or Russian is highly desirable.

Required Competencies:

Values:

Exemplifying integrity,

Demonstrating commitment to UNFPA and the UN system,

Embracing cultural diversity,

Embracing change

Core Competencies:

Achieving results,

Being accountable,

Developing and applying professional expertise/business acumen,

Thinking analytically and strategically,

Working in teams/managing ourselves and our relationships,

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.