Location:

Geneva, Switzerland
Salary:

negotiable / YEAR
Job type:

CONTRACTOR
Posted:

2 months ago
Category:
Deadline:

17/09/2024

JOB DESCRIPTION

Background

Diversity, Equity and Inclusion are core principles at UNDP/UNCDF: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP/UNCDF including our values and inspiring stories.

UNDP/UNCDF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Launched in September 2020, the Global Fund for Coral Reefs (GFCR), is a finance instrument that blends private and public funding to support businesses and finance mechanisms that improve the health and sustainability of coral reefs and associated ecosystems while empowering local communities and enterprises. The GFCR UN Global Team (UNGT) is administratively hosted by the United Nations Capital Development Fund (UNCDF).

The UNGT is dedicated and integrated cross-functional and multi-UN Agency team that provides management and coordination, as well as technical and operational expertise to conduct GFCR Grant Fund day-to-day activities, support the GFCR Executive Board and implement its financial decisions, and coordinate actions with the wider GFCR coalition. The UNGT is co-hosted by the three GFCR UN Participating Organizations (UNCDF, UNDP, and UNEP) which engage according to their respective mandates and roles. Leadership and secretariat functions of the UNGT are provided by and hosted by UNCDF.

Duties and Responsibilities

Scope of Work

1. Provision of Strategic Engagement Services

Lead coordination and execution of strategic sessions and engagements, including strategy development, collaboration opportunities, work plans, logistics/registration, briefs, procurements, meeting scheduling, and advocacy materials.
Support and maintain mapping and contact listings of key spokespeople and representatives of partners, donors, and relevant key opinion leaders.
Guide and support coordination and execution of priority engagements and work plan items with donors and partners, including through tracking, drafting of correspondence and speaking points, development of presentations and webinars, production of meeting minutes, design of collaboration opportunities, and others.
Manage mapping and coordination of engagements, including maintenance of annual overview of engagements (events, resource mobilisation and programmatic missions), as well as preparing mission itineraries, supporting travel logistics, and preparing related reports.
Review and updating of relevant technical proposals, presentations, and strategic documents.

2. Ensure Effective Coordination

Provide substantive support to consultative meetings, and conferences, preparation of technical background documents and presentations.
Supports and may lead coordination with different central UNCDF and participating UN organization teams.
Drafts and supports the development of technical documents such as minutes, concept notes, and others as needed.
Ensures the maintenance of work plans and filing systems, ensuring the safekeeping of confidential materials.
Maintenance of Director’s calendar of events, meetings, sessions, mission schedules, and other opportunities related to UNCDF/NAT;
Screens and prioritizes all incoming correspondence, ensuring handling with appropriate sensitivity, and prioritizes items for action.
Follow up on deadlines, commitments made, actions taken, and coordination of collection and submission of items to the Director.
Any other related tasks as required or assigned by the NAT-GFCR Director.

3. Facilitate Knowledge Management and dissemination.

Identify, synthesize and document best practices and lessons learned that are generated from the project and partners.
Participate in and ensure sound contributions to knowledge networks and communities of practice on project related issues. Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the office.

Institutional Arrangement

The Development & Coordination Analyst will work under the direct guidance of the Strategic Engagement & Partnership Specialist and will work closely with the GFCR Deputy Director.

Competencies

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies
Thematic Area Name Definition

Business Direction and Strategy: System Thinking

Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Development – Knowledge Facilitation

Ability to animate individuals and communities of contributors to participate and share, particularly externally.

Business Management – Project Management

Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.

Business Management – Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Management – Partnership Management

Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with strategic priorities.

General (across the functions)

Event Planning and Execution

Ability to plan, manage and execute public and private events to ensure that they support and amplify individual communications and advocacy initiatives.

Communications – Media relations

Ability to develop media relations across all aspects and prepare media materials such as messages.

Required Skills and Experience

Education:

Minimum Education requirements

Advanced university degree (master’s degree or equivalent) in Social or Political Science, International Development, International Relations, Business Administration or similar field is required. Or
A first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

Minimum years of relevant work experience

Applicants with a master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in Engagement and Project Management is required.

Required skills

Demonstrated experience in administrative and executive support is required.
Experience in coordination and execution of priority engagements with donors and partners, including through tracking, drafting of correspondence and speaking points, scheduling of calls, development of presentations is required.

Desired skills in addition to the competencies covered in the Competencies section

Experience in Professional editing and copywriting skills, including articles, reports, social media content, press releases, newsletters are desired.
Experience in organizing online events, including planning, logistics and reporting is desirable.
Experience in using online platforms (e.g., Microsoft package, Miro, Canva and similar) is an advantage.
Demonstrated ability to work under pressure and meet deadlines is a plus.

Required Language(s)

Fluency in English is required.
a Knowledge of another UN languages (Arabic, Chinese, Russian, Spanish) is desirable.

The following documents shall be required from the applicants:

a)    Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
b)    A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
c)    Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP/UNCDF, an international organization, may have significant implications for US Permanent Residents. UNDP/UNCDF advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP/UNCDF is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP/UNCDF rosters

Note: UNDPCDF/UN reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP/UNCDF at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP/UNCDF has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP/UNCDF is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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