The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

SUMMARY OF THE POSITION

The primary purpose of the Mechanic/Driver role is to ensure the reliable operation and safety of the organization’s vehicles, which are essential for delivering critical services, supplies and movement of staff. By maintaining these vehicles in optimal condition and providing safe transportation, this role directly supports the organization’s ability to reach remote and underserved areas, where timely delivery of goods and services can significantly impact children’s overall well-being. This position plays a crucial part in creating lasting change for children by enabling efficient logistics that ensure they receive the resources and care they need to thrive.

DIMENSIONS OF ROLE

• Perform routine and intermediate services (Service A and B) in the most effective and efficient manner.
• Conduct thorough pre-trip and post-trip inspections, identifying and addressing any issues that could compromise the safety or performance of the vehicles, ensuring all vehicles are roadworthy before use.
• Document all maintenance activities, repairs, and parts used, providing clear and accurate records that can be referenced for future maintenance planning and audit.
• Work closely with the Logistics Coordinator to prioritize and schedule vehicle services, minimizing downtime and ensuring the continuous availability of vehicles for critical operations.
• Offer guidance and technical support to colleagues on vehicle-related issues, contributing to a culture of continuous improvement and shared knowledge within the team.
• Adhere to all safety protocols and regulations during vehicle maintenance and operation, ensuring the safety of self, colleagues, and the public, and contributing to a safe working environment.
• Participate in fleet management discussions, providing insights and recommendations based on vehicle performance data to improve the overall efficiency and effectiveness of the logistics operations.
• Routinely Check and ensure office generator is up and running in a very efficient manner.
• Ensure all vehicle documentations, including registration, licensing, and insurance, is up-to-date and readily accessible.
• Proactively manage document renewals, ensuring no lapse in legal compliance.
• Accurately track and document fuel usage, ensuring that the TOM card balance is monitored and replenished as required.
• Submit comprehensive car logbooks and mileage reports weekly, detailing vehicle usage per project to facilitate cost allocation and operational transparency.
• Conduct routine checks and preventive maintenance to ensure the vehicle is in optimal condition, adhering to the organization’s vehicle maintenance schedule.
• Collaborate with the in-house mechanic and external garages to ensure all repairs meet quality and safety standards, minimizing vehicle downtime.
• Adhere to safety protocols, ensuring all passengers wear seat belts and have necessary travel documentation.
• Support the logistics team by facilitating efficient staff movement for project activities, ensuring punctuality and reliability in transportation services.
• Provide feedback and suggestions for improving vehicle operations and logistics support, contributing to the organization’s continuous improvement efforts.
• Ensure to observe Plan International Sierra Leone driving procedures, SOPs, and guidance including but not limited to the Speed limit, care, Safety etc.
• Collaborate with the Logistics Coordinator and assistant to manage the refuelling of vehicles and fill the ‘Plan fuel monitoring form’ promptly.
• Assist the Fleet Responsible/ Logistics Coordinator with Checking all vehicles have first aid kits, addressing drivers (toolbox talk), Creating movement plan, preparing vehicles for out of town journeys, monitoring fuel stocks, checking drivers are making daily checks and Ensuring drivers are updated about their next task.

Location: Country Office

Type of Role: Mechanic driver

Reports to: Logistics Coordinator

Grade: Level 9

Closing Date: 16th September

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.