Org. Setting and Reporting

The post is located in the Implementation Support Section II (ISS II), Terrorism Prevention Branch (TPB), Division for Treaty Affairs (DTA). The incumbent will work under the direct supervision of the Chief of Section and in close coordination with relevant Programme Officers in the Section and in relevant UNODC regional offices. For more information on UNODC, please visit www.unodc.org

Responsibilities

Within limits of assigned authority, the incumbent will provide programme, administrative and general office support. They will perform the following specific duties: • Support the Chief of Section and the Office with all financial and administrative matters. • Assist in the coordination and support of programme/project planning, implementation and monitoring of work. • Provide support to the financial management of projects, by creating financial donor contribution documents in the computerized SAP system, ensuring compliance with agreements and requirements. • Review cost plans and budget revisions for completeness and compliance with relevant rules and procedures; identify inconsistencies; ensure necessary approval and entry in computerized budget system. • Monitor availability of funds, status of expenditures and allotments for programme activities under the responsibility of the Section; produce expenditure estimates and forecasts; identify, initiate, carry out and follow-up to ensure required adjustments and corrections. • Provide assistance in monitoring the implementation status of donor funds project activities and assist in the preparation of financial reports to the donor on the utilization of voluntary contributions. • Compile, summarize, and present financial and administrative information/data for the Section. Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Coordinate with the Office of the Chief on issues related to financial, budgetary and administrative issues, including updating the sections staffing table. • Provide support with tasks for hiring personnel and obtaining timely services of experts on consultancy services, including creation of shopping carts, and service entry sheets. • Initiate and arrange to obtain goods and services, prepare and review requisitions and ensure correctness of data; • Respond or prepare responses to routine correspondence and other communications, use standard word processing package to produce a wide variety of large, complex documents and reports; maintain files (both paper and electronic) and databases for the Programme. • Coordinate extensively with service units and liaise frequently with internal team members, both at Headquarters and in the field, on financial, budget, and administrative matters. • Perform other work-related duties as assigned.

Competencies

Professionalism: Has a general knowledge and understanding of policies, processes and procedures related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Has general knowledge of the mandates of UNODC. Has good knowledge in planning and executing arrangements for meetings, conferences, seminars, including their substantive, organizational, coordination, logistic and administrative aspects. Has knowledge of standard software (MS Word, Excel etc.) and applications and is able to learn new programmes. Is able to prepare draft text inputs for programme proposals and programme implementation reports. Has knowledge in preparing budgetary inputs, cost estimates and expenditure monitoring. Has ability to identify issues, analyze and participate in the resolution of issues/problems. Is able to undertake basic research and gather information from various sources, including electronic sources on the internet, intranet and other databases. Has the ability to perform analysis, modelling and interpretation of data in support of decision-making. Has ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent. Supplementary courses/training in finance, budget, accounting, or other relevant field are desirable.

Job – Specific Qualification

Supplementary courses/training in finance, budget, accounting, or other relevant field are desirable.

Work Experience

A minimum of 5 (five) years of experience in programme and project administration, technical cooperation support, general office support or related area is required. The minimum years of relevant experience is reduced to 3 (three) for candidates who possess a first-level university degree or higher. Experience in preparing budgetary inputs, cost estimates and expenditure monitoring is required. Experience in working with Enterprise Resources Planning (ERP) systems/applications is required. At least 3 (three) years preparing, monitoring and reporting budgets or in accounting is desirable. Work experience with SAP (such as Umoja), especially in budget and processing travel and shipments, creating shopping carts, is desirable. Experience in planning and executing organizational arrangements for meetings and conferences, in contributing to programme proposals and implementation reports is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another United Nations official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

This position is temporarily available for three months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for the General Service and related positions must be authorized to work in the country where the position is located. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. The movement of staff members from the General Service and related categories to the Professional category in the United Nations Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only a few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit https://careers.un.org/lbw/home.aspx?viewtype=GP At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.