Result of Service

Assistance is provided to the MAP Administration in order to contribute to the effective and efficient delivery of its mandate and programmes

Work Location

Athens

Expected duration

6 months

Duties and Responsibilities

The United Nations Environment Programme (UNEP) is the United Nations system’s designated entity for addressing environmental issues at the global and regional levels. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. United Nations Environment Programme Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This Individual Contractor assignment is for the Mediterranean Action Plan (MAP) –Athens, Greece and is subject to local recruitment (the individual contractor will be recruited in the country, irrespective of his/her nationality and of the length of time he/she may have been in the country). Under the direct supervision of the Administrative/Fund Management Officer and the overall guidance of the Deputy Coordinator, the incumbent will provide general administrative services for the execution of the mandate and programmes of the MAP Barcelona Convention. The Individual Contractor will provide the Administrative/Fund Management Officer for the following duties: Responsibilities: Within the delegated authority under the supervision of the UNEP/MAP Administrative/Fund Management Officer under the guidance of the UNEP/MAP Deputy Coordinator, the Administrative Team Assistant will be responsible for the following duties: • Performs a wide range of office support and administrative functions. • Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports. • Monitors processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements. • Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. • Generates a variety of standard statistical and other reports, work orders, etc., using various databases. • Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format. • Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling. • Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc. • Assists in the preparation of presentation materials using appropriate technology/software. • Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. • Performs data entry and extraction functions. • Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions. • Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc. • Maintains files (both paper and electronic) and databases for work unit. • Assists in providing software and office equipment support. • Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc. • Assists in preparation of documents and communication with national authorities of Greece on the operational aspects pertaining to the implementation of the Host Country Agreement with Greece. • Assist in the implementation of the office renovation in close collaboration with the MAP Office Renovation Task Force. • Drives staff and visitors for official functions as required. Maintains logbook for recording information relevant to the car (kilometers, passengers, destinations, etc.) Provides required maintenance to the car. • Performs other duties as assigned.

Qualifications/special skills

High school diploma or equivalent is required. Formal trainings in general administration (human resources, finance, general services, etc.) and/or business administration are desirable. A minimum of four years experience in general office support or related area is required. A minimum of five years of experience driving in Greece is desirable. Computer literacy (Office Software) is required. A valid Driver’s License in Greece is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another official United Nations language of the Mediterranean region(Spanish and/or Arabic) is an advantage.

Additional Information

Not available.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.