Operations Support – Consultant
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Location:
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Salary:negotiable / YEAR
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Job type:CONTRACTOR
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Posted:2 months ago
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Category:Administration
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Deadline:20/09/2024
JOB DESCRIPTION
Post of Duty: to be determined
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
We are seeking a detail-oriented and dedicated professional to support the management of grants and externally financed projects within the IDB Group. As part of the Grants and Cofinancing Management Unit (GCM) in the Office of Outreach and Partnerships (ORP), you will play a crucial role in linking partner resources to IDB projects, knowledge products, and programs that address the needs of Latin America and the Caribbean. GCM’s core responsibilities include managing partner resources, ensuring compliance with donor agreements and IDB policies, and reporting to partners.
You will work with the Grants and Cofinancing Management Unit part of the Office of Outreach and Partnerships. This team serves as an accountable interface that links partners resources to IDB projects, knowledge products, and programs that meet the needs of Latin America and the Caribbean through close coordination with IDBG’s operational units and the Resource Mobilization Division. The GCM key functional areas include managing partner resources, ensuring compliance with donor agreements and IDB policies, as well as reporting back to partners.
What you’ll do
- Coordinate the registration, certification, and approval of new operations within the corporate systems (e.g., Convergence, SAP), ensuring compliance with Bank policies and procedures.
- Ensure quality, accuracy, and timeliness in processing all Technical Cooperations (TCs), Investment Grants, and other instruments finance with donor resources within the IDB Group.
- Perform quality assurance checks on approved and registered operations to ensure data accuracy and integrity across corporate databases.
- Identify, retrieve, and analyze data on various dimensions of technical cooperation operations by country, fund, and sector. Compare budgetary estimates with project reports, monitor project requirements, and ensure completion of project reports.
- Design, implement, and analyze client satisfaction surveys to identify areas for improvement, and present findings in well-organized reports.
- Participate in COSO compliance audits and provide additional information as needed to stakeholders.
- Assist fund coordinators in the administration and management of resources by providing guidance on compliance with donor agreements, tracking fund disbursements, and ensuring accurate and timely reporting of fund usage.
- Support Bank’s systems development and enhancements by participating in User Acceptance Testing (UAT) to ensure that new features and updates meet the operational needs and compliance standards.
- Maintain up-to-date filing systems and create system maintenance requests in collaboration with the IT group.
- Prepare presentations for stakeholders as required.
What you’ll need
- Education: Associate degree in Business Administration, International Relations, Accounting, Finance, or other fields relevant to the responsibilities of the role.
- Experience: 2 years of progressive experience in resource management, reporting, data entry, quality assurance, or a related area.
- Languages: Proficiency in English and one of the other Bank official languages (Spanish, French or Portuguese) is required.
Key skills
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- Learn continuously.
- Collaborate and share knowledge.
- Focus on clients.
- Communicate and influence.
- Innovate and try new things.
- Advanced proficiency in MS Office, particularly PowerPoint and Excel.
- Experience with accounting or reporting IT systems.
- Strong data analysis and report generation skills.
- Meticulous attention to detail to ensure data accuracy and integrity.
- Excellent time management skills to meet strict deadlines and maintain data consistency.
Requirements
- Citizenship: You are a citizen of one of our 48-member countries with residency or legal permit to work in selected countries: Argentina, Barbados, Bahamas, Belize, Bolivia, Brazil, Chile, Colombia, Costa Rica, Dominican Republic, Ecuador, El Salvador, Guatemala, Guyana, Haiti, Honduras, Jamaica, Mexico, Nicaragua, Peru, Panama, Paraguay, Suriname, Trinidad & Tobago, Uruguay.
- Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
- Remote Modality: The selected candidate will not provide services from the Bank’s office and will not be provided a physical space on the premises of the Bank’s Country Office. The candidate selected will be responsible for setting up the space, and for having the equipment, internet, and phone accesses to accomplish these TORs, outside the Bank’s office. Access to the Bank’s systems will be arranged in coordination with the Bank.
Type of contract and duration
- Type of contract: National Consultant (National Remote Modality).
- Length of contract: 6 months with possible extensions up to 36 months.
- Work Location: Remote.
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:
- A competitive compensation package.
- Leave and vacations: 2 days per month of contract + gender-neutral parental leave.
- Health Insurance the IDB Group provides a monthly allowance for the purchase of health insurance.
- Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
- Hybrid and flexible work schedules.
- Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
- Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
Our culture
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB
We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.
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