Location:

Islamabad, Pakistan
Salary:

negotiable / YEAR
Job type:

FULL_TIME
Posted:

3 months ago
Category:

Budget and Accounting, Finance
Deadline:

23/09/2024

JOB DESCRIPTION

Background

The United Nations Office on Drugs and Crime (UNODC) Country Office for Pakistan (COPAK) is tasked with assisting Pakistan through its Country Programme (CP – 3) 2022-2025 with a focus on Illicit Trafficking and Border Management, Criminal Justice, Drug Demand Reduction and HIV/AIDS and Counter Terrorism. The effective implementation of the Country Programme requires UNODC COPAK to manage an immense volume of payments and related financial processes in a prudent yet efficient manner. To address the office’s need for financial accounting, petty cash management, budgets, travel, inventory management and payment processing, the office requires the services of a Finance Associate.

Assignment Objective

The objective of the position is to manage payments and financial matters related to the Core Office, Country Programme, Global and Regional segments, while ensuring compliance with the UN regulatory framework for financial rules and regulations. The Finance Associate will be required to work closely with the Assistant Finance Officer under the overall supervision of the Finance Officer and the Representative of UNODC Country Office Pakistan

Responsibilities

The Finance Associate will undertake the following duties and responsibilities:

I. Financial Management and Reporting

Process all vendor invoices in UMOJA and ensure that they are submitted for payment in accordance with the terms and conditions of the contract and UN financial rules and procedures.
Review open purchase, travel and earmarked funds document commitments.
Run Financial Management Reports in Business Intelligence
Distribution of Full Cost Recovery among projects and submission to HQ
Coordination with UNDP for creation of vendors, processing of payments and resolving queries and disbursements and reconciliation of final disbursements with UNDP.
Coordination with HQ and house bank for transfer of funds and resolving queries.
Assist, prepare or consolidate financial information for inclusion in the Financial Reports.
Assist in preparation of financial information for projects and other stakeholders.
Assist in ensuring effective monitoring and follow-up on financial targets set in terms of implementation and delivery of services.

II. Budgeting

Assist in preparing cost estimations for developing donor project budgets.
Assist in preparation of Country Office operations budget and distribution between various projects, global and regional segments.
Assist in preparation of budget revision of projects and programs.
Assist Finance Officer in coordination and monitoring of project budgets.

III. Travel and Administration

Create HR Mini Master form for all the new travelers and enter all personnel information for non-staff.
Create Travel Requests on behalf of non-staff and administer the travel arrangements as per UN travel rules and procedures.
Create and submit Expense Report on behalf of non-staff travelers; Provides clarification and/or modification on the Expense Report rejected by the Travel and Shipment Approver or by the Travel Processing Officer.
Regular review and reconciliation of air ticket invoices with travel agents and initiating payment requests accordingly.
Assist in physical verification of items and reconciliation with UMOJA records.
Assist in preparing driver’s overtime sheets, duties and review of logbooks.

Qualifications and Experience

Bachelor’s degree in Accounting, Finance, Business Administration or Commerce.
A minimum of 3 years of professional experience in financial management, budgeting, accounting or administration.
Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar systems such as UMOJA.
Familiarity with United Nations regulatory frameworks regarding finance.
Excellent knowledge of spoken and written English, with good analytical and communication skills.
Proficiency in the use of information technology (word processing, PowerPoint presentations, spreadsheets and data management and analysis).
Experience working with an international organization is desirable.
A very good understanding of United Nations regulatory frameworks regarding finance would be preferred.
A good working knowledge of ERP/SAP based management system.

Core Competencies:

Core

Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area	Name	Definition
Digital & Innovation	Systems thinking & transformation.	Understand that complex problems need a non-reductionistic, holistic approach. Ability to explore challenges from multiple perspectives by zooming in and out, with a focus on relationships and flows rather than individual elements; understand how certain dynamics and conditions are driving and influencing an issue. Ability to develop a collective understanding by a mapping system and their dynamics (e.g. flows or resources, information; power relations); is able to handle ambiguity and can help others navigate it. Being able to identify intervention points to leverage change and system transformation by setting out a coherent collection of multiple interventions to probe the system for desirable effects. Understand that change is non-linear and unpredictable; being comfortable and able to work with emergence.
Digital & Innovation	Co-creation	Ability to design and facilitate a process that enables a diverse group of stakeholders to solve a common problem, develop a practice, or create knowledge together. Ability to embrace diversity, work with a diverse group of stakeholders understand their interests, perspectives and views and tap into to them as a source for creativity. Ability to facilitate processes and create conditions that are open for diverse inputs, stimulate collaboration and sharing.
Digital & Innovation	Creative facilitation	Ability to design workshops that considers and addresses multiple interests, agendas, worldviews; set out clear objectives and engaging activities; select appropriate tools, materials, resources that are needed to enable or support the activities. Ability to swiftly build rapport with participants and create a safe space (on- and offline) where they feel comfortable to share their views, concerns, experiences and reflections, supporting this with a range of tools to stimulate active participation. Ability to facilitate inclusive conversations, ability to work with a diverse set of people with different backgrounds, seniority and expert levels, using different approaches tailored to fit the people in the room, drawing out the perspectives and ideas of each individual and making decisions through deliberation and discussion across a group. Ability to pace a session, adjust to the abilities and energy levels of attendees and the nature or purpose of an exercise. Being flexible and able to improvise; adapting and changing approaches in response to the needs, while staying true to the intent and objectives of the session.
Partnership management	Relationship management	Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels
Business Management	Monitoring	Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Planning and Implementation Arrangements

The Finance Associate will be based in the Country Office for Pakistan Islamabad, will work closely with the Assistant Finance Officer under the overall supervision of Finance Office and the Representative, Country Office Pakistan.

Payment Schedule and Rate

The Finance Associate will be issued an SC contract in accordance with United Nations rules and procedures. Payment scale will be determined by UNDP recommended rates for service contract holders.

Disclaimer

UNODC provides equal opportunity to all qualified female & male including the physically challenged candidates.

UN is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UN does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo reference and background checks.

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