Finance Senior Associate _Field Operation and Reconciliation (Internal Candidates Only)
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Location:
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Salary:negotiable / YEAR
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Job type:FULL_TIME
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Posted:4 months ago
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Category:Budget and Accounting, Finance
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Deadline:25/09/2024
JOB DESCRIPTION
UNOPS Myanmar is one of UNOPS’ leading offices in Asia, acting as the fund manager for some of the largest development programmes in the country. In addition, UNOPS is the Principal Recipient for the Global Fund in Myanmar and for the Global Fund’s regional artemisinin-resistance initiative towards the elimination of Malaria, which works to accelerate progress toward malaria elimination in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure, and project management services to a wide range of organizations in the country, including international development partners, other UN agencies and INGOs. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency, and cost-effectiveness.
Under the direct supervision of the functional supervisor(s) and/or the Deputy Head of Finance who report to the Head of Finance or/and Head of Support Services, the Senior Finance Associate will provide financial and administrative support to the field operation, timely processing, recording and monitoring of reconciliation transactions in accordance with UNOPS’ financial rules, regulations, policies, and processes. This position is part-time, equivalent to 80% of a full-time workload. This translates to working 4 days per week. Entitlements such as benefits and leave are prorated based on this percentage of effort.
Summary of Key Functions:
- Financial and Administrative support to the field operation
- Processing, recording and monitoring of reconciliation transactions
- Assist in development and implementation of effective standard operating procedures and internal control systems
- Day-to-day coordination within the team, other units and different stakeholders, including the counterpart
- Facilitation of knowledge building and knowledge sharing.
1. Financial and Administrative support to the field operation
Ensure the team is working in compliance with the financial and administrative guidelines, focusing on client-oriented approach with the achievement of the following results:
- Updated financial and administrative information are shared within the team
- Expenditure verified are in accordance with the respective SOP and donor guidelines
- Proper planning to disseminate approved work plan to the field team and advice on compliance issue under the guidance of functional supervisor
- Day-to-day coordination within the team and other departments
- Monitor the assignment of Roving FFAs and the Finance Assistants
- Support the field operation through the respective focal Finance Associates of states and regions
- Ensure that the FFAs submit their monthly financial report to monitor monthly disbursement, reconciliation of local bank accounts and operational advance ledger
2. Processing, recording and monitoring of reconciliation transactions
Accounting, Payments, and reconciliation functions focusing on the achievement of the following results:
- Elaboration of the internal control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise system; travel claims and other entitlements are duly submitted, receipt of goods and services and establishment of accruals are properly done
- Review and approves reconciliation vouchers in the system
- Timely accounting and reconciliation of all transactions, corrective actions are taken on any deficiency, such as late claims, unposted voucher, budget check errors, etc.
- Participate in monthly, quarterly and year end accounts closure to meet the deadlines
- Team performance are monitored through the system reports and suggest the management to increase efficiency
- In collaboration with the Payment and the Despatch team, oversee the operational advance accounts of FFAs to ensure control procedures are in place, timely reconciliation of Operational Advances and other Advance funds as per the guidelines
- Liaise with program finance team for expenditure checking, exchange gain/loss and adjustment journal entry
- Cross checking of reconciliation transactions in the oneUNOPS ERP system and the Google database and recommend for correction if any discrepancy
- Collecting audit samples and contribute in drafting responses to internal and external audit queries and observations
- Acting as an OIC whenever the Team Lead is away from office
- Participate in annual budget preparation for the MCFU Unit, and monitor performance against plan.
3. Assist in development and implementation of effective standard operating procedures and internal control systems
Ensures the standard operating procedures and internal control systems are effective and up to date focusing on the achievement of the following results:
- Monitoring of cash management processes within MCFU, i.e., liquidity management, risk assessment, day to day bank relationship, safety and security for staff, cash, assets on site
- Preparation of cash flow forecast to ensure sufficient funds in hand
- Support in liaise with the counterpart staff on proposal to changes in MCF SOP and assist in implementation of revised policies and procedures
- Review the work plans of respective programs to meet the standard (such as rates applied) and make comment / suggestions
- Report immediately to Deputy Head of Finance on any emergency incident or fraud case
- Operational Advances are used in accordance with UNOPS rules and regulations
4. Day-to-day coordination within the team, other units and different stakeholders, including the counterpart
- Facilitates the engagement and provision of high quality results and services of the team through effective work planning, coordination and performance monitoring
- Provides oversight, ensuring compliance within the team and across other operational units (program, security, admin, procurement, fleet, etc.) in accordance with existing policies and best practices
- Establish a proper relationship with the counterpart officials in the filed and the central
- Coordinate in dealing with other stakeholders, such as supplier, beneficiary, etc.
5. Knowledge building and knowledge sharing
- Organize, facilitate the capacity building training within the team and the counterpart staff on financial management, accounting policies and practices
- Provide sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and dissemination of best practices
- Contribute feedback, ideas, and internal knowledge about procedure and processes and utilize productively
- As Key Business User provides financial management support in the financial management module of Enterprise system to internal clients
Impact of Results
The effective and successful achievement of results by the Senior Finance Associate directly impacts the efficient and effective management of financial resources in projects and programmes, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.
Education:
- Completion of secondary school is required.
- First University Degree in Finance, Business Management, Business Administration, or equivalent disciplines is desirable but not required and may compensate for some of the required years of experience.
- Relevant certification in financial management or accounting a distinct advantage.
Experience:
- Minimum of 7 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.
- Within the required 7 years of experience, 2 years of UN experience is required.
- Knowledge of UNOPS financial rules and regulations, working knowledge of ERP is an asset.
- Experience with MS Office 2003/or newer versions, Google Suite Applications and financial management using electronic systems are required.
Language Requirements:
- Fluency in English and Myanmar language required.
| Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
| Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. |
| Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). |
| Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. |
| Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. |
| Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. |
| Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. |
Contract type: Local Individual Contractor Agreement
Contract level: Local ICA Support-7 / LICA-7 / ICS-7
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
Contract level: Local ICA Support-7 / LICA-7 / ICS-7
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link:
This is a local position open for Myanmar Nationals Only. This position is part-time, equivalent to 80% of a full-time workload. This translates to working 4 days per week. Entitlements such as benefits and leave are prorated based on this percentage of effort.
- Please note that UNOPS does not accept unsolicited resumes.
- Applications received after the closing date will not be considered.
- Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
- UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
- Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
- We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
- For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
- All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
- It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
- This position is part-time, equivalent to 80% of a full-time workload. This translates to working 4 days per week. Entitlements such as benefits and leave are prorated based on this percentage of effort.
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