Job Summary:

Responsible for coordinating specific components of projects, leading task management, and contributing to project planning and implementation. This role involves preparing detailed reports, managing budgets for project components, and optimizing resource use. The Program Officer II develops sub award packages, and monitors sub-awardees to ensure compliance, identifies risks, and develops mitigation strategies within their project areas. Additionally, they communicate with stakeholders, and coordinate small teams or workgroups, ensuring collaboration and progress toward project objectives

Accountabilities:

Programmatic Management Support:

• Coordinates specific components of projects, supports planning and implementation
• Contributes to detailed planning, develops plans for specific project components
• Manages tasks related to specific project areas, ensures timely completion
• Prepares detailed reports, documents project activities, and tracks progress
• Communicates with stakeholders on specific project aspects, provides regular updates
• Coordinates small teams or work groups within project, ensuring collaboration
• Provides support to project management, delivers presentations, and leads meetings.
• In collaboration with Financial Analyst II, reviews expense reports and invoices prior to project and finance management approval.
• Reviews purchase orders in the finance system of record (headquarters’ (HQ) only) and collaborates with field office on financial transparency on purchase orders input into country office finance system of record to ensure purchases align with workplans and budgeted activities.
• Contributes to business development and project design efforts.
• Research and provides inputs for project design by supporting other team members.
• Synthesizes existing information and data into an overarching summary of progress on key project activities.
• Tracks trends in the project area and collects more sophisticated data.
• May contribute to project budget development.
• May conduct new hire onboarding on department procedures and administrative processes.
• Participates in external events related to project and/or technical area.
• May serve as a mentor to other team members.
• Monitors compliance with project policies and procedures within specific areas
• Identifies risk within specific project areas, proposes mitigation strategies

Programmatic Administration:

• Assist in ensuring project SharePoint site is used appropriately by project team.
• Liaises with the funder by supporting administrative task and assisting with the coordination of the contracting process; serves as the contact regarding administrative task assignments.
• Monitors subawardees for specific project components, ensures compliance with terms

Business Development and Proposal Management Support:

• Participates in specific areas of business development such as contributing to writing a management plan.
• May write specific parts of a proposal (project description and/or approach to a task).

Finance Support:

• Supports the management of the budget for specific project components, optimizes resource use
• Reads and interprets budget to understand tracking and suggest budget items/approach for tasks.
• Drafts sub-award packages and reviews sub-award package and provides comments before submission for approval.
• Manages the pre-award assessment process.
• Liaises with subcontractors; facilitates partner/sub-award communication related to task completion and planning.

Applied Knowledge & Skills:

• Full understanding of project/project management concepts and practices.
• Basic knowledge of the technical area of the project.
• Task level knowledge.
• Working knowledge of concepts, practices, and procedures with project design.
• Excellent oral and written communication skills.
• Strong and demonstrated project/project management skills.
• Ability to problem solve and implement corrective action as needed.
• Ability to prepare reports and provide information to management in a timely matter.
• Articulate, professional, and able to communicate in a clear, positive fashion with funder and staff.
• Must be able to read, write, and speak fluent English, fluent in host country language as appropriate.

Problem Solving & Impact:

• Works on problems of diverse scope that require review of various factors.
• Uses cost benefit/risk assessment with selecting methods and techniques to determine appropriate action.
• Builds productive working relationships internally and externally.
• Decisions may cause delays and affect a work unit or area within a department.

Supervision Given/Received:

• Receives little instruction on routine work. Receives methods and procedures on new projects or assignments.
• May provide guidance to other lower-level personnel.
• Typically reports to a Manager/ Associate Director/ Director.

Education:

• Bachelor’s Degree or its International Equivalent • Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Fields.
• Project management certification preferred.

Experience:

• Typically requires a minimum of 4+ years of relevant experience with projects management principles and practices.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• International or Domestic (US) Program Development or Program management preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.