Background

The Greater Tumen Initiative (GTI) (originally known as the Tumen River Area Development Programme –TRADP), is an intergovernmental cooperation mechanism in Northeast Asia, supported by the United Nations Development Programme (UNDP), with a membership of four countries: People’s Republic of China, Republic of Korea, Mongolia and Russian Federation.

In 1995, member governments signed formal agreements to establish the intergovernmental cooperation mechanism, aimed at strengthening economic and technical cooperation, and attaining greater growth and sustainable development for the peoples and countries in Northeast Asia and the Tumen River area in particular.

Since its creation, the GTI has remained a unique intergovernmental platform for economic cooperation, fostering peace, stability and sustainable development in Northeast Asia. It is playing a significant role in expanding policy dialogue and strengthening a business-friendly environment in the region, therefore contributing to the improvement of living standards through the development of infrastructure and the promotion of trade and investment.

In 2005, the member countries agreed to assume the full ownership, and focus on the promotion of regional cooperation in the key sectors of economy: energy, transport, tourism, trade & investment, environment and agriculture.

In recent years, GTI member countries recognized the importance to expand cooperation in wider areas, and agreed to establish the new mechanisms under the GTI framework. In this connection, the Northeast Asia Local Cooperation Committee, NEA EXIM Bank Association, GTI Research Institutions Network, and NEA Business Association were established.

Currently, GTI is in the process of legal transition to an independent international organization. The discussion on legal texts is undergoing.

Duties and Responsibilities

Under the supervision of the Finance and Admin Associate of the GTI Secretariat, the incumbent shall coordinate and assist in preparing and organizing GTI events and activities, communicate with stakeholders, and provide support on administrative matters.

Scope of Work:

1. Events organization:

• Manage logistic arrangements for organizing GTI events including Consultative Commission Meeting, annual Sectoral board/committee meetings, and project workshops/seminars, such as the 13th Transport Board Meeting, the 12th Energy Board Meeting back-to-back with UNESCAP-GTI Webinar on Energy Cooperation in North-East Asia and 10th Environmental Board Meeting.
• Managing overall logistic plans for participants in cooperation with the hosting party, including flights, accommodations, meeting venue, airport pick-up and send-off, meals, technical tours, visa, etc.
• Communicating with various suppliers and meeting participants
• Supporting programme officers in preparing invitation letters, meeting materials, meeting minutes, and e-news, etc.

2. Administration support:

• Make travel arrangements for the staff of the Secretariat, including visa, flights, hotel, etc.
• Support in office operational procurement when needed.

3. Other Responsibilities

• To perform other duties as required by the supervisor.

Competencies

• Interest and knowledge of Northeast Asia, particularly that of GTI activities would be preferred.
• Effective team player with excellent interpersonal skills; highly self-motivated and detail-oriented.
• Ability to perform in a multicultural environment.

Required Skills and Experience

Education and Experience

• Minimum with a Secondary education, preferred with a Bachelor’s degree or above in international economy, public and/or business administration, English and/or interpretation, and International Relations.
• Event organization or Programme assistance working experience, preferably with international organizations, and experience in organization of international meetings and events, would be preferred.
• Excellent computer skills with MS Office (e.g. Word, Excel, PowerPoint, Outlook).

Candidates must meet one of the following educational requirements:

• Enrolled in a Master’s or in a PhD programme
• In the final year of a Bachelor’s programme;
• Or within one year after graduation from a Bachelor’s, Master’s or PhD programme,
• Or be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program

Language and Skills

• Excellent communications and drafting skills in English and Chinese. Skillful language skills of other GTI member countries’ languages (Russian, Mongolian or Korean) would be an asset.

REQUIRED DOCUMENTS

Please submit your application with below documents in one PDF. For people who apply from UNDP Jobs, please note that the system will not accept the uploading of more than one document so please merge or scan all your documents into one prior to uploading.

a) CV and letter of motivation

b) Copy of school transcript

c) Indicate if you will be financially supported by any institution or programme, such as a university, government, foundation or scholarship programme, and the financial amount.

*Candidate who didn’t submit required documentation will not be further considered.

INTERNSHIP CONDITIONS

• Interns must provide proof of enrolment in health insurance plan and medical certificate of good health prior to starting the internship. Any cost arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.
• The stipend will be paid monthly. Interns will have 1.5 days of leave per month.
• Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed; Cost and arrangement for travel, visas, passports, accommodations and living expenses are the responsibility of the nominating institution, related institution or government, which may provide the required financial assistance to its students; or the intern.
• Interns must not apply for or be appointed to a position that should be encumbered by a staff number during the period of their internship. Interns are expected to fulfil the terms of their internships. Therefore, the internship must not be foreshortened for the purposes of allowing an intern to apply for a position.
• Interns are not staff members and may not represent UNDP in any official capacity.

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