Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

Danish Refugee Council (DRC), one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified and motivated Supply Chain Fleet and Maintenance Assistant in Sloviansk.

About the job

Your main duties and responsibilities as Fleet Assistant will be:

• Responsible for all transportation of goods and people and daily vehicle management. Act as focal point for vehicle dispatching
• Driver management, responsible for drafting and implementing daily movements plans
• Ensure DRC’s Base vehicle fleet is acquired, run, obtained, kept, and maintained in a good, safe, and a cost-effective way
• Follow mechanisms to track staff movements and overall management of field visits in the base
• Checking of logbooks, fuel consumption, and maintenance and repair are conducted regularly in collaboration with drivers and under the supervision of Area Fleet Team Leader
• In close collaboration with Safety Officer, monitor all trips are adequate and acceptable concerning the latest security situation reports, a clear plan/itinerary is in place for them, and that passengers are adequately equipped and prepared (including for unanticipated deviations).
• Consolidation of vehicle records, namely alliance of vehicle mileage monthly reports, maintaining relations and its supervision about mechanic check-ups, carwash, etc.
• Ensure that vehicles are adequately equipped with tools and equipment required of the program’s local safety and security policies and procedures
• Ensure DRC drivers maintain accurate, legible, up-to-date, and complete trip records in their vehicle’s logbook.
• Ensure DRC drivers assigned to the vehicle have on the spare tire (s) and other equipment such as first aid kit, recovery kit, etc.; communications checks; fuel/oil/water levels and tire pressure checks; and safe and secure loading

Your main duties and responsibilities as Maintenance Assistant will be:

• Ensuring the day-to-day technical functioning of the guesthouse/office in the city of Sloviansk, namely: the heating system, sewage system, the technical condition of other equipment in the office that does not require the involvement of individual specialists (doors, locks, etc.).
• Coordination and control of the provision of drinking water to the guesthouse/office by timely ordering/receiving/collecting drinking water for the needs of the teams. Receiving, storing and issuing goods related to the functioning of the guesthouse/office. Providing necessary support to program staff during their stay at the guesthouse/office
• Assessment and monitoring of the guesthouse/office’s need for equipment and materials to ensure the reliable operation of the guesthouse/office in the city of Sloviansk.
• Interaction with the owner of the office and rental premises regarding the functioning of the office.
• Other tasks as assigned by the Manager of the Kharkiv base or the Manager of administrative and financial activities.

Behavioral Competencies

• Planning and delivering results
• Working with people
• Communicating with impact and respect
• Coping with Change

Required experience and competencies

• Fluency in Ukrainian.
• Secondary or higher education.
• Minimum of 2 years of experience in fleet/logistic or equivalent.
• MS Excel and Word skills
• Analytical mindset, attention to detail, communicability, financial literacy
• Experience working in an NGO will be an advantage
• Commitment to learning and implementing organizational policies and procedures.

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer:

• Contract length: Open-ended contract upon successful completion of the three-month probation period
• Band: I
• Designation of Duty Station: Sloviansk
• Start date: As soon as possible

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: September 25, 2024

Please note that DRC keeps the right to start selection process and to recruit a qualified candidate should one be identified before the closing date.

For further information about the Danish Refugee Council, please consult our website drc.ngo.