FHI 360 Lesotho

Administration and Logistics Officer

FHI 360 is a non-profit human development organization dedicated to advancing equity, health and wellbeing through data-driven, locally led solutions — so that humanity thrives. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. FHI 360 Lesotho is currently seeking qualified candidates for the position of Administration and Logistics Officer. The position will be based in Maseru, Lesotho.

SECURE Project Description

The USAID Sustaining Epidemic Control through Unified Prevention (SECURE) program is a five-year activity that seeks to build on this positive momentum by providing USAID a flexible, locally led response differentiated by target population and built on our record of success in Lesotho, existing presence across the target geography, and FHI 360’s deep bench of technical expertise. Our approach seeks to strengthen the system that provides integrated primary health care (PHC), health promotion, health systems strengthening and preventive services and transitions leadership to key government-led services and local implementers. Our partners offer complementary expertise and trusted relationships with the Government of Lesotho (GOL), stakeholders, and communities. Our team will serve as mentors, trainers, advisors, and facilitators to bolster local partner and government capacity, skills, and tools to lead the HIV prevention response toward reaching, maintaining, and sustaining HIV epidemic control.

Job Summary

The Admin and Logistics Officer is responsible for overseeing day-to-day office administration, fleet management and general logistics needs related to programmatic activities, movement tracking, asset management, and other tasks as assigned.

Key Responsibilities:

• Coordinate vehicle allocation and fleet management of all project related rental vehicles. Ensure that all FHI 360 fleet management guidelines are applied at all times including log books and maintenance sheets.

• Develop tools to ensure efficient monthly, weekly & daily planning & movement follow-up tools.

• Support loading and unloading of goods and project related items.

• Ensure accuracy of all inventories. Ensure Assets register and inventory is up-to-date in all times.

• Constantly monitor inventory tagging and recording in accordance with the fhi360/Donor guidelines.

• Supervise FHI 360 Lesotho warehouse management according to fhi360 warehouse standards and records are well maintained.

• Coordinate with Field Offices to record and update all inputs and data for the warehousing and Procurements

• Coordinate with Field Office to receive and achieve Warehousing and Logistics Operations files and maintain them updated both manually and electronically.

• Assist in all Procurement tasks as per FHI 360 Lesotho’s Procurement Handbook.

• Identify warehouse/storage space based on needs in the area, ensuring an efficient flow between Beira office and field implementation sites. Ensure premises are furnished and secure.

• Liaise with suppliers and vendors for timely delivery of goods, and efficient problem solving of unexpected issues.

• Support sufficient planning for deliveries to project teams and update the Logistics Coordinator with regular information about stock levels and expected leave times.

• Handle random sport checks during field visits as well as amongst daily management task to check overall traceability of items.

• Any other task as requested by the Logistics Management.

Education

• Bachelor’s Degree or its International Equivalent in Social Sciences

Minimum Requirements

• At least 5 years of experience providing fleet, administration and logistics support in an office setting.
• Vocational or specialized training desired

• Prior work experience in a non-governmental organization (NGO) is preferred

• Must speak and write fluent English.

Travel Requirements

• Less than 10%

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

The position will ideally be based in Maseru, Lesotho and work out of the FHI 360 office. This is a local position.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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