About UN University (UNU)

The United Nations University (UNU) is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge, furthering the purposes and principles of the Charter of the United Nations. UNU’s mission is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States.

For the past four decades, United Nations University (UNU) has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development and welfare. With more than 400 researchers in 12 countries, UNU’s work spans the 17 Sustainable Development Goals, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.

About Office/Institute

The UNU Human Resources Office (HR-KL), as part of UNU Centre Administration, serves UNU’s Institutes and Offices in 16 locations around the world in the provision of human resources services. This includes HR policy and strategy, as well as business processes and systems and a core set of transactions in HR, including contract administration and global payroll. HR-KL is led by the Chief of Human Resources, who reports to the Director of Administration in Tokyo.

Responsibilities

1. Provides support for the UNU mentorship programme and ensure effective communication and documentation.

• Assist in content creation and programme coordination
• Gathers, organises and updates programme information
• Communicate necessary programme details with all mentors and mentees as the main focal point

2. Assists in tracking and monitoring mandatory training and ensuring timely filling of the certificates.

• Tracking the completion rate
• Orderly submission and filling of training certificate
• Support Business Process Improvement initiatives to increase the efficiency of the tracking process

3. Mental health, Gender, Diversity and Inclusion, Personnel Engagement

• Coordinate the necessary team meetings and track the progress
• Support the review and operationalisation of different strategies

4. Support the administration HR management team

• Draft project proposal or TOR for the UNU wide HR initiatives
• Coordinate the approved project/programme
• Create various Standard Operating Procedures (SOP)s for UNU HR community
• Support analysis and management of LinkedIn learning programmes
  

5. Perform other duties as assigned by supervisor

Key performance indicators

• Timely and quality development and implementation of mentorship program
• Timely and quality delivery on assigned tasks
• Timely and Quality analysis of various strategic documents

Competencies

Values:

• Inclusion — take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity
• Integrity — act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards
• Humility — demonstrate self-awareness and willingness to learn from others
• Humanity — act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet

Behaviours:

• Connect and collaborate — build positive relationships with others to advance the work of the United Nations and work coherently as One UN
• Analyse and plan — seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action
• Deliver results with positive impact — hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves
• Learn and develop — pursue own learning and development and contribute to the learning and development of others
• Adapt and innovate — demonstrate flexibility, agility and the ability to think and act in novel ways

1) Education and certification

• Master’s degree or equivalent in Business Administration, Human Resources or other relevant social sciences is required.
• A first-level university degree in combination with two additional years of qualifying experience will be accepted in lieu of the advanced university degree.

2) Required skills and experience

• At least 2 years of progressively responsible experience in Human Resources, some of which preferably in an international setting
• Knowledge of to work with MS Office Suite (MS Word, MS Excel, MS PowerPoint, etc) is required
• Experience in drafting complex reports, communications, and presentations is required.
• Strong analytical skills, meticulous attention to detail and process orientation.
• Proven organizational skills and ability to take initiative, prioritize and deliver results in a fast-paced work environment.
• Strong collaboration and team skills with respect for diversity in all its forms.

3) Language Requirements

• Fluency in English is required
• Knowledge of another UN official working language is an asset.

Duration

The successful candidate will be retained under a Consultant Contract (CTC). Consultants engaged by UNU may not provide services for more than twenty-four (24) months in a thirty-six (36) month period.

UNU is not liable for any taxes that may be levied on the remuneration you receive under this contract. Payment of any such taxes remains the sole responsibility of CTC holders.

Remuneration

Remuneration will be commensurate with experience and based on a daily rate to be submitted as part of the application procedure.

This contract carries no entitlement to paid annual leave nor sick leave.

Travel considerations

Should “mission travel” be required, UNU will pay for travel. However, this will be subject to the following prerequisites: Medical Clearance, Security Clearance through the Travel Request Information Process (TRIP) system, completion of the BSAFE online course, travel Visa, and liability waiver. Trip prerequisites will be met at the expense of the consultant.

Travel cost will be calculated based on economy class travel, regardless of the length of travel. Costs for accommodation, meals and incidentals must not exceed applicable daily subsistence allowance (DSA) rates, as promulgated by the International Civil Service Commission (ICSC at http://icsc.un.org).

Expected start date

October 2024

How to Apply

To apply to UNU, you will not need an account. Instead, we ask that you:

• Apply via the apply link;
• fill out the UNU P11 Form (please avoid using similar forms provided by other United Nations organisations);
• provide a motivation statement (in the P11 form); and
• answer a few questions that are tailored to the position.

You may wish to refer to the UN Values and Behaviours Framework for more information.

Application Deadline

1 October 2024

Assessment

Evaluation of qualified candidates may include a desk review and/or a competency-based interview, background checks and references.

Special notice

UNU does not sponsor a working visa for this position.

Consultants do not hold international civil servant status nor are they considered a “staff member” as defined in the United Nations Staff Rules and Regulations.

UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply. Applications from developing countries, and from women are strongly encouraged.

UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

If you have supervisory function you need to have awareness on gender related issues.

Information about UNU rosters

UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU.

Scam warning

UNU does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.