H (no hardship)

Family

Family

GS6

General Service

Reason

Regular > Regular Assignment

No

2024-09-30

October 2, 2024

Finance Associate

Organizational Setting and Work Relationships
The Finance Associate is normally supervised by a more senior finance colleague who defines general work objectives and provides necessary advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. The incumbent may supervise some support staff.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
– Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
– Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
– Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
– Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
– Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
– Prepare detailed cost estimates and participate in budget analysis and projections as required.
– Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
– Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Accounting Business Administration, Finance
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
High level of IT affinity (MS Office applications, People Soft).

Desirable
Knowledge and work experience of MSRP Finance applications.
Good knowledge of UN/UNHCR Financial rules and procedures.
Completion of UNHCR learning programmes or specific training relevant to the functions of the position.

Functional Skills
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
IT-Computer Literacy
IT-Enterprise Resource Planning (ERP)
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The ideal candidate should have substantial experience in finance, accounting, treasury processes, tax management and polish regulations. We particularly value experience in similar roles within UN Agencies or embassies.

Essential skills include meticulous attention to detail, strong communication and interpersonal abilities, as well as adaptability to change.

Proficiency in both English and Polish is mandatory.

Familiarity with UNHCR’s Administrative and Financial Rules and Regulations is an added advantage.

ADDITIONAL INFORMATION

UNHCR’s workforce consists of many diverse nationalities, cultures, languages and opinions. We seek to sustain and strengthen this diversity and to ensure equal opportunities, as well as an inclusive working environment, for our entire workforce. Joining us means living, sharing and promoting these core values of inclusion, diversity and gender equality.

Applications are encouraged from all qualified candidates without distinction on the grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

UNHCR reserves the right to retain applications and consider external candidates applying to this post for other similar positions with UNHCR at the same grade or lower level and with similar job descriptions, experience, and educational requirements for the appointment of a shorter duration (Temporary Appointment).

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.

REMUNERATION AND BENEFITS:

A competitive compensation and benefits package is offered. The monthly net salary is between PLN 8,879and PLN 10,842 depending on relevant experience, dependency status and language proficiency. For more information on UN salaries, allowances and benefits, please visit the portal of the Office of HR Management of United Nations.

UNHCR also offers comprehensive medical insurance and pension plans.

English

,

Polish

,

,

,

Operational context

Occupational Safety and Health Considerations:

https://wwwnc.cdc.gov/travel

Nature of Position:

The overarching principles guiding UNHCR’s strategy in Poland include: i) localization and centrality of protection, ii) strengthening national systems, avoiding duplication and rationalizing the Refugee Coordination Model (RCM) so that it serves the purpose efficiently and iii) capitalizing on the Global Compact for Refugees (GCR) paradigms to advance the rights of refugees and stateless persons in Poland.

As the UN-mandated agency to provide international protection to refugees, UNHCR leads the refugee coordination structure in support of the Government-led response, intending to complement, support and strengthen the national response to the refugee crisis, along with ensuring no duplication of interventions and complementarity of action.

The Finance Associate, under the supervision of a senior Finance colleague, plays a crucial role in UNHCR’s operations. The senior colleague defines the general work objectives and provides necessary advice and guidance. The Finance Associate’s responsibilities include assisting with finance activities per UNHCR policies and procedures, maintaining frequent contact with staff at various levels, and exchanging data with colleagues in other offices. The Finance Associate may also liaise with government entities to handle tax-related tasks.

Living and Working Conditions:

This position in located in Warsaw, Poland, and is considered an H duty station. It has full access to healthcare services, transportation, communication, and educational opportunities.

Additional Qualifications

Skills

Certifications

Accounting – Other, Business Administration – Other, Finance – Other

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn’t require a functional clearance