DEADLINE FOR APPLICATIONS

2 October 2024-23:59-GMT+01:00 West Africa Standard Time (Kinshasa)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

To coordinate and control a full range of business support services for a
specific professional area of work, to ensure that services are delivered
effectively.

JOB TITLE: Fleet Business Support Associate

TYPE OF CONTRACT: Fixed Term (FT)

GRADE: GS6

DUTY STATION (City, Country): Goma, Democratic Republic of Congo

DURATION: 12 months

NUMBER OF POSITION: 1

ACCOUNTABILITIES/RESPONSIBILITIES (not all inclusive):

1. Ensure timely processing of the monthly invoices for payment and mission expenses (DSA) of the Service Provider and share with the Fleet manager verification and approval.

2. Share the approved monthly invoices with Finance to request the reimbursement of the related amounts by WFP to the service provider and follow up with finance to ensure invoices are paid.

3. Verification of the service provider’s invoices against the actual services provided to WFP and ensure the invoices are allied with the services provided.

4.Prepare and/or consolidate comprehensive fleet reports, documentation, correspondences, briefing notes, etc for the fleet operations in DRC.

5. Coordinate the overtimes calculation of the service providers to ensure support services are delivered consistently and to the required standards.

6. In coordination with the representative of the manpower service provider, make sure all fleet contracted staff are issued with valid UN contractor badges.

7. Track all procured spare parts in the fleet portal and ensure the (documentation, invoicing, and payment) are done in timely manner.

8. Follow up with finance to ensure PFI, Zint PO and leasing payment of the trucks are done in a timely manner.

9. Make sure fleet Sub Office Procedures (SOPs) are updated and shared with the entire fleet team on the field and support in the preparing of fleet Note for The Record (NFR) upon request.

10. Provide a full range of complex business support services to fleet staff to contribute to the effective functioning of fleet operations in DRC.

11. Provide dedicated executive assistance support to fleet staff and actively seek and use feedback to improve business processes and procedures.

12. Monitor the invoicing process of all partners and admin vehicles repaired in Fleet workshops and ensure payment is received in WFP’ account.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• University degree in Business Administration, Economics, Logistics or any other related fields.

Experience:

• Six or more years of progressively responsible work of experience in the relative business stream with experience in general administrae work.

Knowledge & Skills:

• Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.
• Good communication skills to provide specialized business support services to a wide range of individuals.
• Ability to analyze and interpret financial data and monitor budgets.
• Ability to proactively identify and recommend areas for improvement to the design and delivery of specialized services.
• Ability to build relationship with a variety of individuals across functions.
• Experience in coordinating the work of others and self and training and supporting Others.
• Ability to maintain confidentiality

Languages:

• Fluency (level C) in French oral and written.
• Intermediate level (level B) in English oral and written.
• Knowledge of local language is an advantage.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.