Location:

Washington DC, United States
Salary:

negotiable / YEAR
Job type:

CONTRACTOR
Posted:

3 weeks ago
Category:

Administration
Deadline:

04/10/2024

JOB DESCRIPTION

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. Please visit www.worldbank.org.

CGAP is a global partnership of more than 30 leading development organizations dedicated to advancing the lives of people living in poverty, especially women, through financial inclusion.

CGAP works at the frontier of inclusive finance to test solutions, spark innovation, generate evidence, and share insights. CGAP’s knowledge enables public and private stakeholders to scale solutions that make financial ecosystems meet the needs of poor, vulnerable, and underserved people and of micro and small enterprises (MSEs), including through advancing women’s economic empowerment. As a global public good, CGAP’s independent research and analysis is available to all.

CGAP envisages responsible and inclusive financial ecosystems that enable a green, resilient, and equitable world for all. CGAP is guided by a five-year strategy and annual workplans – the new strategy covering FY24-28 (CGAP VII Strategy) will contribute to strengthening responsible and inclusive financial ecosystems by elevating the focus of financial inclusion to broader development outcomes.

To achieve this, CGAP will focus on contributing to seven outcome areas through its work program: (i) mobilizing financial services for climate adaptation, mitigation, and a just transition; (ii) mobilizing financial services for building resilience to shocks and managing risk; (ii) mobilizing financial services for women and MSEs to capture economic opportunities; (iv) increasing the breadth and depth of financial inclusion; (v) promoting responsibility in financial ecosystems and enabling financial sector policies and regulations; (vi) enhancing the effectiveness of impact investing in inclusive finance and the inclusiveness of carbon markets; and (vii) generating and promoting evidence of what works, where, and for whom.

Through its work, CGAP is committed to accelerating progress toward women’s financial inclusion, and we take a gender-intentional approach to our research and advocacy efforts.

CGAP is housed in the World Bank. For more information, please visit https://www.cgap.org/

Job Duties and Responsibilities:

CGAP is seeking an Extended Term Consultant – Event Organizer (ET Consultant) to join CGAP’s expanding efforts in advancing financial inclusion for the poor through CGAP’s influence and advocacy work. The Consultant will report to the Corporate Team Lead.

The ET Consultant will be involved in the planning, organizing, and evaluation of CGAP external events (i.e., conferences, symposiums, annual Council of Governors meetings, workshops, webinars, etc.) and large internal events as needed.

The ET Consultant will perform in a multifaced role and provide a broad range of operational support, including but not limited to logistics, resource coordination, reporting and communications, member relationship support, and post-event analysis.

He/she will be expected to undertake the following responsibilities and shall contribute to other CGAP operations activities as needed:

1. Efficiently plan and organize workflows for CGAP’s program of conferences, symposiums, and other events with external and internal participants.

2. Support logistical operations for events, including venue identification, resource coordination, and collaboration with the World Bank and partner organizations.

3. Liaise with host and venue focal point in order to obtain meeting rooms and facilities and other contributions to meetings.

4. Collaborate with other teams (both internal and external) to plan technical requirements, procurement, travel, visa support, IT platforms, and other elements for optimal participants experience.

5. Lead on the travel and accommodation arrangements for sponsored participants, in coordination with CGAP’s Corporate team and Front Office.

6. Maintain a database for the registration of participants at meetings and ensure that all registrations are acknowledged. Produce the list of participants on the basis of registrations received. At meetings, organize the on-site registration of all participants and oversee the registration team. Oversee the production of badges for participants at all meetings.

7. Address diverse and daily queries by clients and propose solutions.

8. In collaboration with CGAP Communication Team, perform quality control of conference materials, ensuring accuracy and branding consistency. Draft and produce associated communication materials as needed.

9. Coordinate speakers’ communication, facilitating pre-panel meetings, preparing/coordinating and distributing panel write-ups, maintaining a high degree of professionalism.

10. Conduct comprehensive pre-conference briefings to ensure staff, speakers, facilitators, and vendors are prepared for optimal delivery.

11. Provide in-meeting services and back-up including collecting and loading PPT presentations, printing and oversee on-site catering.

12. Facilitate the creation, organization, and accessibility of information repositories to enhance information sharing, and support decision-making.

13. Develop and maintain vendor partnerships to ensure cost-effective and high-quality services.

14. Conduct post-event analysis to evaluate events.

15. In coordination with the Communications team work on major virtual events with external speakers.

16. Act as an admin contact on vendor and STC procurement contracts, travel requests, and other logistics related activities.

17. Participate in special projects and ad hoc requests as assigned by the Corporate Team and Front Office.

Selection Criteria

The successful candidate(s) will demonstrate the following WBG Core Competencies:

• Deliver Results for Clients
• Collaborate Within Teams and Across Boundaries
• Lead and Innovate
• Create, Apply, and Share Knowledge
• Make Smart Decisions.

In addition to meeting the World Bank-wide criteria for this level position, it is expected that the selected candidate would meet the following criteria (in order of importance):

• A master’s degree in business administration or other related field.
• At least 2 (preferably 5) years of relevant work experience in a large international organization or company.
• Demonstrated experience with conference services and events management.
• Excellent interpersonal and diplomacy skills; ability to effectively interact with external and internal stakeholders of all levels.
• Proven ability to work in teams and multi-cultural environment.
• Demonstrated ability to work under tight deadlines, handle multiple tasks and take initiative.
• Proficiency in Microsoft Office and thorough competency in PowerPoint are required.
• Experience with key virtual event platforms such as Webex, Zoom, and MS Teams.
• Strong oral and written communication skills in English, including the ability to speak, write, and present ideas clearly and concisely.
• Ability to function independently with limited oversight. Capacity to work simultaneously on a variety of issues and tasks independently, adjusting to priorities and achieving results within agreed objectives and deadlines.
• Demonstrated high attention to details, ensuring accuracy of all documents and communications.
• Fluency in French or Spanish is considered an advantage.

World Bank Group Core Competencies

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.

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