Finance and Operations Director, South Sudan

About FHI360:

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology – creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of: Finance and Operations Director.

Summary of Position:

The Finance and Operations Director will provide operational oversight on financial and human resources management, efficient procurement and logistical services, contracts & grants, asset management, ICT, and general administration as well as ensuring consistency with USAID’s rules and regulations, of an anticipated United States Government (USG) project which will improve health outcomes of South Sudanese through equitable access to high-quality, client-centered HIV services. The Finance and Operations Director Oversees overall financial management to include budget management and monitoring, forecasting needs, procurements, management of financial systems and enforcing controls. It is anticipated that the position will be based in Juba/South Sudan and will report to the Chief of Party.

Recruitment is contingent upon successful award of the project and the selection of the final applicant is subject to USG approval.

Duties and responsibilities

• Provide leadership to finance and operations unit of the program(i.e. general administration, human resource financial, logistics including fleet, procurement, and information technology) ;
• Establish and maintain sound and transparent accounting and fiscal control procedures for financial, subaward and operations aspects of the project;
• Develop, analyze and monitor program budgets and pipeline; monitor and track obligations and expenditures against budgets and advise senior leadership regularly on financial and operations-related matters to help efficiently achieve program outcomes;
• Develop the systems to document costs and cost elements necessary for program economic evaluation plans;
• Liaise with internal and external auditors in the review of the program’s financial management;
• Ensure compliance of financial and operations systems with organizational policies and procedures, funder rules and regulation, award requirements and the Government of South Sudan laws;
• Manage progam procurement processes;
• Provide technical assistance as needed to local partners and other program stakeholders on financial compliance and reporting;
• Prepare and submit annual; semi-annual and quarterly financial and accrual reports to USAID;
• Contribute to developing high-quality work plans including quarterly, semi-annual and annual financial reports, and any others ad-hoc financial reports that may be required by USAID;
• Support performance management and professional development of direct reports including, ongoing feedback, coaching and career support;
• Support the COP in project management to achieve strategic goals; and
• Perform other duties as assigned.

Operations

• Work closely and transparently with all external partners including third-party vendors and consultants.
• Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the FHI 360 policies and procedures and funder rules and regulations.
• Manage project procurement processes

• Ensures continual review of internal and strategic controls, communications, risk assessments and maintenance of documentation;
• Supports partners as needed to ensure sound financial management and operations;
• Ensures that sub-contracts, sub-grants and local consultancy documents and procedures are completed in a timely and correct manner and comply with FHI 360 and funder policies and regulations; and
• Provides overall administration coordination and support to ensure an effective and efficient operating platform for the program.

Minimum Requirements

• Must be a qualified accountant with a Bachelor’s Degree in accounting, finance, business administration or related field and a holder of CPA is required; Master’s Degree in accounting and a holder of CPA preferred;
• Minimum of 8 years of experience and skills in managing donor funded programs and budgets (including 3+ years of line management experience);
• Prior experience as a Finance Director/Business Official or senior leadership role at a similar, level of a PEPFAR or USAID-funded project is preferred;
• Must possess advance knowledge of relevant accounting softwares (i.e. QuikBooks, Sage etc), including other MS Office softwares (i.e. Word, Excel, Outlook, PPT);
• Strong knowledge of United States Government rules and regulations for grants and contracts, is required, as well as impeccable knowledge in generally accepted accounting, budgeting, and fiscal control principles.
• Demonstrated experience and skills in developing and managing budgets with an annual value of over $10 million;
• Strong skills and advance knowledge in accounting software systems (i.e. QuikBooks, Sage etc), standard applications in MS Office (i.e. Word, Excel, Outlook, PPT) , as well as strong writing and oral presentation skills in English;
• Demonstrated ability to work independently, manage a high-volume workflow, adhere to, timelines and lead and work collaboratively with others;
• Ability to develop and, maintain sound professional relationships among project staff, partners, host government, agencies, funders and other stakeholders; and
• Ability to undertake extensive local travel, and limited international travel as assigned;
• Prior work in a non-governmental organization (NGO).

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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