DEADLINE FOR APPLICATIONS

9 October 2024-23:59-GMT+08:00 Malaysia Time (Kuala Lumpur)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Please note that this vacancy announcement is being issued internally and externally. General Service Staff positions are recruited locally.

ORGANIZATIONAL CONTEXT

The storekeeper will be part of the logistics team taking care of running the operations based in the Supply Chain Division of the UNHRD Hub in Kuala Lumpur, Malaysia and will report directly to the Head of Operations.

THE ROLE

The selected incumbent will be exposed to all phases of the warehouse operations and work with minimum supervision. The incumbent will be expected to handle receipt/dispatch and verification of commodities in order to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse standards and established guidelines.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Effectively receive/dispatch WFP and partners non- food commodities (NFI’s), including trans shipment against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
• Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.
• Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance and update Warehouse Management System (WMS).
• Perform daily inspections of Inbound NFI’s to ensure compliance with Specification, Quantities, Packaging and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
• Ensure good warehousing practices as per manual and UNHRD SOP including storage conditions for NFI’s and follow SOP’s set forth for medicines and medical supplies. Supervise offloading operations and stacking of the commodities, follow up tracking of commodities in the pipeline and report the same to the appropriate personnel.
• Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage, in consultation with others, take appropriate action for the disposal of spoilt/ expired commodities.
• Maintain records of NFI’s loaded/ offloaded at the warehouse and performing Goods Receipt (GR), Goods Issue (GI) including other WMS (system) related tasks.
• Supervise and provide guidance and on-the-job training to warehouse employees (casual labour & forklift operators).
• Perform other related duties when required.

SPECIFIC ROLE REQUIREMENTS (as required by the Hiring Manager):

Essential:

• Experience in managing warehouse and inventory operations.
• Demonstrated knowledge of logistics and supply chain principles.
• Proficiency in using warehouse management systems and other relevant software to maintain accurate records.

Desirable:

• Experience working in a United Nations common system, international or non-governmental organization.
• Experience working in multi-cultural teams and environments.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Language: Fluent in English and Bahasa Malaysia (Spoken and Written).

Experience: Four or more years of progressively relevant work experience in the related business streams/ warehouse/ Logistics/ Supply Chain environment.

TERMS AND CONDITIONS

General Service Staff positions are recruited locally. To be considered for this role, applicants must be citizens of the country where the job is located or have a valid visa/work permit and live within a reasonable commuting distance of the workplace at the time of application.

If not residing within commuting distance at the time of application, candidates must reside already in Malaysia and be willing to relocate to Kuala Lumpur, Malaysia, at their own cost before taking up the assignment. WFP will not cover relocation costs, living expenses, or assistance with residency or work permits

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience. Please visit the following website for detailed information on working with http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

Salary scale: UN – Salary Scale

Please note that applications should be sent in English. Only applications received in English will be considered.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.