Org. Setting and Reporting

This position is located in the Property Management Team, General Support Section (GSS), Division for Management (DM), United Nations Office at Vienna (UNOV) / United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The Property Management Officer and Supply Chain Officer will report to the Chief, General Support Section (GSS). For more information on UNOV and UNODC, please visit the websites at www.unov.org and www.unodc.org

Responsibilities

• Setting-up and management of a modern property management function covering all global UNOV/UNODC presences, UN Secretariat and UN system entities serviced, and all types of UN property. Associated tasks include but are not limited to: (a) provide support in developing operational level policy, including its dissemination and implementation with the aim of improved and uniform practices within UNOV/UNODC and alignment with other UN Secretariat or UN system entities serviced in the management of UN property. (b) hold property management delegation and exercise it in accordance with the global delegation of authority and accountability framework as well as setting up a delegation of authority structure within UNOV/UNODC in line with global thresholds and required segregation of duties; (c) assist in establishing priorities, key actions and key performance indicators for strengthening the stewardship of UNOV/UNODC physical resources, following the UNHQ deployed property management and accountability framework; (d) perform and manage associated tasks in the relevant Umoja modules and ensuring appropriate role assignment of users at Vienna HQ and UNODC field offices, while also acting as functional approver; (e) developing and conducting training as well as standard operating procedures; (f) establish, promote and support a forum of exchange of best practices across UNOV/UNODC and serviced client entities; (g) prepare reports and data-based trend analysis in order to support business intelligence and capital budgeting at UNOV/UNODC; (h) provide recommendations to management and relevant intergovernmental review bodies based on data analysis; (i) collaborate with other stakeholders regarding the re-design and adoption of new business processes for fixed assets and inventory management and accounting in relation to Umoja. (j) Acts as focal point and main interlocutor of the Global Asset Management Policy Service (GAMPS) in the Office of Programme Planning, Finance and Budgets (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC) regarding policy inputs, application, monitoring and reporting. • Act as the deputy to Chief, General Support Section for the mainstreaming of the Umoja Supply Chain Planning Tool (SCPT) at UNOV/UNODC, with a particular focus on increasing its usability in UNODC field offices. • Act as interlocutor at the operational level with the Office of Supply Chain Management (OSCM)/ Department of Operational Support (DOS) and the Enterprise Resource Planning Solution Division (ERPSD)/ Department of Management Strategy, Policy and Compliance (DMSPC) regarding improvements to the Umoja solution, integration and technical issues in the area of supply chain management, procurement and property management. • Provide guidance and support to UNOV/UNODC end-users, process owners local process experts (LPEs) and clients by analysing issues related to Umoja supply chain, procurement and property management functionality. • Keep local process experts (LPEs), divisional and Field Office Focal Points informed of all the new processes related to Umoja and provide guidance on the procedures relating to supply chain management, procurement, property management. • Provide guidance to Security Liaison Officers (SLO) and SLO focal points on user provisioning of Umoja roles and address any irregularities. • Keep up to date content on the UNOV/UNODC’s Client Support Portal (CSP) relating to Umoja supply chain planning, procurement, property management, user access provisioning, master data management as well as delegation of authority. • Coordinate with the Environmental Officer the development, implementation and management of a property management & supply chain related environmental management system for UNOV/UNODC. • Act as organizational focal point for the United Nations Business Intelligence (UNBI) Supply Chain Management taskforce, providing inputs and recommendations on Key Performance Indicator (KPI) reports. • Actively use information and develops dashboards, infographics for decision-making by leveraging information available from the Umoja system. • Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Perform other work-related duties as may be required.

Competencies

Professionalism: Has knowledge and understanding of theories, concepts and approaches relevant to property and supply chain management as well as procurement. Knowledge of IPSAS requirements in relation to fixed assets. Knowledge of property management and/or real estate. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Knowledge of accounting principles, procedures and standards. Ability to apply conceptual, analytical and evaluative skills in property and supply chain operations. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Client Orientation: Considers all those to whom services are provided as “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent) in property management, asset management, supply chain management, accounting, real estate, business administration, finance or related field Is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

IPSAS certification or similar is required

Work Experience

A minimum of five years of progressively responsible professional experience in supply chain management, logistics execution, finance, procurement, property management, administration or related field is required. Work experience within the United Nations system or a similar international organization is required. Working experience with the Financial Regulations and Rules of the United Nations or a similar international organization is required. Experience with a change management project is desirable. Experience with databases, SharePoint, or document management systems is desirable. Working experience with the United Nations Secretariat ERP system “Umoja” is desirable. Experience in developing and conducting training in the property management, supply chain area, procurement and other cross functional processes is desirable. Experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English, is required. Knowledge of another United Nations official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is temporarily available until 31 December 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Vienna is classified in the H category (family duty station).

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.