DEADLINE FOR APPLICATIONS

1 October 2024-23:59-GMT Greenwich Mean Time (Ouagadougou)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ABOUT LOGISTICS AND INFORMATION MANAGEMENT OFFICER AT WFP

The Logistics Cluster Logistics and Information Management Officer reports to the Logistics Cluster Coordinator.

THE ROLE

WFP, as the lead agency for logistics coordination, maintains a Logistics Cluster support capacity based in the Supply Chain Division of WFP HQ Rome. This cluster comprises a diverse, multi-skilled group of humanitarian professionals. It is mandated by the Inter-Agency Standing Committee (IASC) to complement and coordinate the logistics capabilities of cooperating humanitarian agencies during humanitarian response operations.

At the field level in Burkina Faso, based on the needs communicated by the humanitarian community, the Logistics Cluster is facilitating access to logistics services for the humanitarian community, including storage, road transport, and air transport. The Cluster also supports logistics coordination and information management to maximize the use of available resources in-country and provide logistics support and advocacy to establish a more coordinated and cost-effective operational approach.

RESPONSABILITIES

The Logistics Cluster Logistics and Information Management Officer will act as the focal point for collecting, analyzing, and disseminating logistics information in close coordination with Logistics and IM staffs of other UN entities and NGOs involved in the humanitarian response.

The Logistics Cluster Information Management Officer will be embedded in the Logistics Cluster Team in the Country Office and work closely with the WFP GIS Officer or, in the absence of a dedicated in-country capacity, with the GIS Unit of the Global Logistics Cluster in HQ. He/She will be responsible for:

• Gather information on the overall logistics situation in the crisis area, including comprehensive data on logistics procedures and bottlenecks from the various Logistics Cluster participants and other relevant sources.
• Produce Logistics Cluster reports in a standardized Logistics Cluster format. Key products include sitreps, snapshots, infographics, meeting minutes, operational overviews, etc.
• Update key logistics procedures, such as the Concept of Operations (ConOps) and Standard Operating Procedures (SOPs).
• Act as OIC for Logistics Cluster Coordinator if needs be.
• Update key logistics maps with support from the CO or HQ GIS unit.
• Manage the content of the Logistics Cluster country operations webpage in close coordination with the Global Logistics Cluster Support Cell (GLCSC) in HQ.
• Establish, moderate, and maintain the Logistics Cluster mailing list.
• Prepare the agenda for Logistics Cluster coordination meetings, compile minutes and action points, and ensure timely sharing of meeting minutes with all participants.
• Coordinate logistics operations and ensure the flow of relevant information between humanitarian actors.
• Monitor the inventory management process to track trends and report on inventory status.
• Use and review the logistics system RITA (Relief Item Tracking Application), ensure that entries are accurate and up to date, and act as a Focal point for reporting.
• Support capacity building of logistics staff and partners for effective and efficient delivery.
• Perform parts of financial and budget analysis, drawing conclusions and recommending actions to the supervisor to optimize the use of available funds.
• Manage contractual activities (Warehouse rental, construction, and installation of MSUs, organization of workshops)
• Attend relevant meetings, such as the Information Management Working Group and Assessment Working Group chaired by OCHA. Represent the Logistics Cluster in other inter-agency fora if/when required.
• Standardize and execute quality control of logistics assessments and activity reports.
• Provide WFP’s Reports Officer with inputs about Logistics Cluster activities; liaise regularly with other Reports Officers/Information Management Officers in other agencies/NGOs/Clusters.
• Establish and maintain internal information-sharing mechanisms, documentation formats, assessment formats, and a central file store according to GLCSC guidelines and standardization.
• Conduct the bi-annual Service User Satisfaction Survey among Logistics Cluster participants and other stakeholders; use the information to draft mid-term/end-of-year reviews of the Logistics Cluster operation.
• Recognize, assess, and disseminate the sensitivity of information obtained; respect the confidential nature of sources of information where relevant.
• Perform other tasks as required.

QUALIFICATIONS AND EXPERIENCE

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.

Desired experiences for entry into the role:

• At least one year or more of progressively responsible professional experience in logistics with a background and interest in international humanitarian development.
• At least three years’ experience with the Logistics Cluster is desired.
• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
• Experience in evaluating offers and writing proposals.
• Experience in report writing.

Knowledge & Skills

• Collaborative spirit, able to liaise with a wide range of people at all levels and across different cultures and act with credibility and diplomacy.
• Good organizational and time management skills with an ability to plan, anticipate requirements, problems, and obstacles, juggle competing priorities successfully, and work within tight deadlines
• Strong drive, self-motivated, and able to work with a high degree of autonomy

Language: Fluency (level C) in French and English (level B).

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.