Senior Project Assistant

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    5 months ago
  • Category:
    Project Management
  • Deadline:
    15/10/2024

JOB DESCRIPTION

 

Reference Number 240669
Position Level AS 5
Department Sectors Group
Division Agriculture, Food, Nature, and Rural Development Sector Office
Location Asian Development Bank Headquarters
Date Posted Tuesday, October 1, 2024
Closing Date Tuesday, October 15, 2024 11:59 p.m. (2359 Manila Time, 0800 GM

Join Our Mission to Foster Prosperity in Asia

Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (AD. At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the AsiaPacific region.

Organizational Setting and Reporting Relationship

The position is assigned to the Agriculture, Food, Nature, and Rural Development Sector Office (SGAFNwithin the Sectors Group (S. You will be based at our Headquarters in Manila, Philippines.

Your Role

As Senior Project Assistant, you will provide operations support in various activities related to project processing and administration, analytical, statistical, and accounting aspects of the sector office’s portfolio/pipeline management, and other administrative functions. The incumbent will report to designated International Staff and senior National Staff.

You will:

  • Assist in the administration, including liaising inquiries from counterparts to respective supervisors, of loan and TA projects, from the TA consultant selection process, processing of claims, contract variations and preparation of completion reports.
  • Contribute to the preparation of Project Administration Manual (PAby gathering and consolidating data and preparing draft of various sections.
  • Create, update, and maintain project processing and implementation information and data in SovOPs and other relevant systems such as project description and scope, cost estimate, financing plan, results framework (impact, outcome, outputs, inputs, risks, assumptions, and relevant indicator, contract awards and disbursement projections, loan covenants, and others.
  • Assist consultant recruitment, procurement, and contract management.
  • Assist in maintaining, updating, and monitoring database of the assigned team of SGAFNR on various portfolio/pipeline indicators.
  • Ensure that all correspondence and documents for supervisors are prepared with ADB’s standards and styles based on Handbook of Style and Usage. Independently compose and send out routine letters. Carefully check all documents submitted for approval of the supervisors.
  • Ensure that there is effective coordination of work and workload among Operations Assistants and effective proactive planning to tackle the heavy processing and administration, and knowledge work workload in the division.
  • Support in the facilitation of project missions to ensure smooth and efficient execution.
  • Assist PAU Head in preparing annual project administration plans, including mission plans, identification of issues to be addressed, and quarterly projections of contract awards and disbursements.
  • Provide logistical support and participates in portfolio review meetings.
  • Perform other duties as may be assigned and reflected in the incumbent’s workplan.

Qualifications

You will need:

  • Bachelor’s degree in business administration or a relevant discipline.
  • At least 5 years of relevant professional experience
  • Advanced computer skills with sound knowledge of common wordprocessing, spreadsheets and graphics software used in multilateral organizations.
  • Good knowledge of processing and project administration activities
  • Good understanding of the interactions between different work areas and relevant workflow and their purposes
  • Ability to work with individuals from different cultural/national backgrounds; good interpersonal and communication skills.
  • Ability to manage priorities and workload within general schedule of work, instructions and standardized practices.
  • Ability to maintain composure under pressure.
  • Ability to liaise and work effectively with staff within own work location.
  • Ability to work collaboratively with teams as a constructive team member.
  • Excellent command of written and spoken English
This job has expired.