UNDP Country Office in Mauritius and Seychelles partners with both countries in inclusive development, environment protection, digitalization, Ehealth, climate change adaptation and disaster risk management. Capacity building for the public sector and gender mainstreaming will remain key areas of intervention.

As a trusted, longterm partner with extensive operational experience, UNDP supports countries in the effective implementation of complex, multilateral and multisectoral health projects while simultaneously investing in capacity development so that national and local partners can assume these responsibilities over time.

A number of key results have been achieved and UNDP intends to build on lessons learnt over last years of the Country Programme to leverage partnerships and networks and bring to scale ongoing programmes and projects. A robust and responsive operations team including the procurement functions is critical to the realization of this strategy.

Under the overall guidance of the Resident Representative and direct supervision of the International Operations Manager, the Procurement Specialist is responsible for management of the Country Office Procurement Unit, effective delivery of procurement services in order to obtain the best value for money. The Procurement Specialist manages the CO procurement and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Specialist promotes a collaborative, clientfocused, quality and resultsoriented approach in the Unit. The Procurement Specialist supervises and leads staff of the Procurement Unit.

The Procurement Specialist works in close collaboration with Operations, Programme and  project teams in the CO, UNDP HQs staff, Government officials and vendors to exchange information, resolve complex procurementrelated issues in order to successfully deliver procurement services.

Summary of Key Functions

• Elaboration and implementation of operational strategies.
• Elaboration of innovative procurement strategies.
• Efficient management of procurement processes.
• Elaboration, introduction and implementation of sourcing strategy and eprocurement tools.
• Facilitation of knowledge building and knowledge sharing.

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a clientoriented procurement management system;
• MCO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPin Procurement, control of the workflows in the Procurement Unit in coordination with the supervisor;
• Analysis and proposals on costsaving and reduction strategies in the Multi Country Office (MC;
• Analysis and proposals on the elaboration of contract strategy, sourcing strategy, quality management, supplier selection, and improvement of procurement processes in the MCO.

• Identifies areas for analysis and opportunities to support health infrastructure works procurement and complete reporting requirements;
• Participates in meetings with suppliers/other procurement partners as delegated.

• Manage, oversee and supervise the supply chain management activities and the team directly responsible for supply chain management of the Global Fund grants in Sudan;
• Analysis of information for preparation of procurement plans for the office and projects and monitoring of their implementation;
• Implementation of proper monitoring and control of procurement processes including preparation/organization of RFQ, ITB, or RFP, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
• Preparation and organization of submissions to the Contract, Asset and Procurement Committee (CAand Regional/Advisory Committee on Procurement (R/AC;
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems;
• Elaboration of proposals and implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.

Ensures introduction and implementation of sourcing strategy and eprocurement tools focusing on achievement of the following results:

• Development of LTAs in line with assessment of needs, technical inputs and operational strategy of the Unit;
• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms;
• Management of eprocurement module.

Ensures facilitation of knowledge building and knowledge sharing in the MCO focusing on achievement of the following results:

• Participation in the organization of training for the operations/ projects staff on Procurement;
• Organization of trainings for Govt. staff on Procurement as required;
• Synthesis of lessons learned and best practices in Procurement;
• Contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Impact of Results

The key results have an impact on the overall Unit efficiency in procurement management and success in introduction and implementation of operational strategies; Strategic Strategic approach to procurement, accurate, thoroughly researched and documented information, timely and appropriate delivery of services, ensure client satisfaction and overall timely delivery of UNDP programmes and projects.

The Procurement Specialist works in close collaboration with Operations, Programme and project teams in the CO, UNDP HQs staff and Government officials to successfully deliver procurement services.

Business Direction and Strategy

• System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Management: Portfolio Management

• Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity;
• Ability to balance the implementation of change initiatives and the maintenance of businessasusual, while optimizing return on investment.

Business Management

• Risk Management: Ability to identify and organize action around mitigating and proactively managing risks.

• Procurement Certification CIPS Level 4 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.