Support Services Manager – Yemen (National Position)
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Location:
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Salary:negotiable / YEAR
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Job type:FULL_TIME
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Posted:3 months ago
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Category:Administration, Management and Strategy
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Deadline:17/10/2024
JOB DESCRIPTION
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
The Program / Department / Team
Mercy Corps seeks to alleviate suffering, poverty and oppression around the world and has worked in the Middle East since the 1980s. In response to acute and increasing humanitarian needs in Yemen, Mercy Corps opened its office in Yemen in More than 22 million people are in need and reliance on humanitarian assistance continues to grow. Mercy Corps is focused on meeting urgent humanitarian needs across the country while building support to the recovery of economic market systems, resilience and social cohesion elements in its programming strategy. Strategies to enhance the resilience of communities to the harsh environmental and social conditions in the country cut across the portfolio.
The Position
The Support Services Manager (SSleads the support departments for Mercy Corps, including Finance, HR, Liaison, Operations, and Security. The SSM is a Senior Management Team position reporting directly to the Country Director. The SSM will be expected to participate in the annual implementation planning and country strategy development that drives how the organization operates in Yemen. The SSM will be the key position to ensure Mercy Corps is compliant with rules and regulations of Mercy Corps and its many donors.
Essential Responsibilities
STRATEGY AND RISK MANAGEMENT
- Lead and manage the support department teams, including providing strategic leadership and technical support, developing the right team culture in line with Mercy Corps Core Behaviors, people and performance management. Engage regional technical and support teams to supplement strategic leadership and technical support.
- Identify and lead on systems improvements to ensure the organization is better able to achieve excellence across support departments, to enable programs to be implemented faster and in a costeffective manner.
- Develop and maintain operational guidelines and procedures, in collaboration with the Senior Management Team that identifies and addresses key organizational risks.
- Develop and implement the annual implementation planning for support departments that ensures Mercy Corps Yemen is able to achieve its programmatic goals.
- Develop a risk management plan that identifies the major financial and operational risks and implement a mitigation strategy.
- Manage external and internal audits, and ongoing implementation of key correct actions.
OPERATIONS OF SUPPORT DEPARTMENTS
- Oversee management of reliable and costeffective operations (including fleet/logistics, procurement and administratioand effective implementation of the strategies of Mercy Corps towards the right direction, including supervision of facilities & office management, information technology, procurement, asset management, fleet management and warehouse management.
- Responsible for overseeing major HR functions, including management of personnel files for all staff – including recruitment documents, CVs, valid contracts, PAFs, timesheets, employee data sheets, disciplinary papers and performance evaluations, ensuring our policies adhere to Yemeni labor law.
- Ensure the recruitment of national staff adheres to the standing Recruiting Policies and Procedures of MC Yemen.
- Ensure effective, transparent use of financial resources in compliance with Mercy Corps and donor policies and procedures.
- Oversee maintenance of cash flow, local insurance coverage, standard accounting submissions and monthly or annual reporting or budgeting in line with Mercy Corps and donor rules and regulations.
- Oversee implementation of Mercy Corps’ Global Minimum Standards for Safety & Security, including maintaining Security Management Plan; Security Risk Assessments; documentation; orientations and briefings; journey management, including approval processes and staff tracking; incident reporting; office and workplace safety. This also includes management targets related to training, budgeting and staffing.
- Build and maintain operational structures that ensure proper segregation of duties between finance, administration and logistics and fully support field programs.
Supervisory Responsibility
Support Departments of Finance, HR, Liaison, Operations, and Security
Accountability
Reports Directly To: Country Director
Works Directly With: Senior Management Team
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualification & Transferable Skills
- BA/S or equivalent in relevant field required; MA/S preferred.
- At least 5 years of progressive management experience at Manager level or above, in multiple departments (Finance, HR, Liaison, Operations, and Securit
- Strong coaching and team management skills
- Demonstrated track record of leadership and change management in complex environments
- Leadership in risk management and mitigation across multiple support departments
- Excellent English language (verbal and writinskills
- PMD Pro Certification or similar project management certification a plus
Success Factors
A successful candidate will have excellent leadership and team management skills with the confidence to lead across multiple support departments. They will have a keen understanding of risk management and the ability to apply it across multiple support departments. They will be able to work independently, and keep teams implementing at high quality and on time. A successful candidate will demonstrate selfawareness and a desire for continuous improvement that they will bring to an inclusive team culture. A successful position holder will ensure teams are wellsupported and held accountable, while contributing to the professional development of all team members.
Ongoing Learning
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS statu, marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.
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