Finance Assistant (Accounts Payable)
JOB DETAIL
Organizational Setting
The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA’s scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA’s mandate.
Main Purpose
As a member of the team led by a Unit Head, the Finance Assistant reviews, oversees and approves financial transactions such as payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff and payments for all travel and meetings related expenses.
Functions / Key Results Expected
• Review payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff, payments for all travel and meetings related expenses and other miscellaneous payments and approve payments within delegated monetary limits to ensure compliance with established rules and procedures.
• Verify and process complex financial transactions such as advances, prepayments and other payments in accordance with the terms of agreements and contracts.
• Perform periodic monitoring and oversee financial transactions in the Accounts Payable module by reviewing exceptions and variance reports and take the necessary actions to resolve any exceptions/discrepancies.
• Perform periodic reconciliation of accounts payable/receivable accounts and take the necessary follow-up actions to clear outstanding items by preparing the necessary adjusting vouchers.
• Assist with the gathering, compilation and analysis of financial data needed to perform the assigned activities relating to the financial year-end closure.
• Identify and recommend system and process improvements. Participate in the design, testing and implementation of new or revised changes or Accounts Payable systems upgrades.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions. |
| Client orientation | Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. |
| Commitment to continuous process improvement | Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements. |
| Judgement/decision making | Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Administrative Support | MS Office (Word, Excel, Outlook, PowerPoint) | Proficiency in MS Office and the ability to use databases. |
| Finance | Enterprise Resource Planning (ERP) system | Hands on experience with the use of ERP systems (e.g. Oracle or similar). |
| Finance | Financial Analysis | Knowledge and/or experience in extracting, interpreting and analysing financial data. |
| Finance | Financial Transactions | Sound mathematical and numerical skills, and the ability to pay attention to detail and maintain a high level of accuracy in preparing and posting financial transactions in financial systems. |
| Finance | International Public Sector Accounting Standards | Knowledge of International Public Sector Accounting Standard (IPSAS). |
Asset Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Finance | Finance Principles and Practices | Thorough knowledge of the Agency’s relevant financial rules, regulations and procedures. |
Qualifications, Experience and Language skills
Completed secondary education. Higher education in accounting, finance or directly related fields would be an advantage.
Certificate/Coursework/Training in accounting, finance or directly related fields desirable.
A minimum of six years of relevant experience in finance, accounting or directly related fields, some of which in an international organization.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Administrative skills test to IAEA standard may be part of the process.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 64965 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks’ annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce.
- Recruitment will be on a LOCAL BASIS only.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
