Organizational Setting

FAO Bangladesh established the Cox’s Bazar programme and field office in 2017, after the influx of Rohingya refugees from Myanmar. The field office implements projects under two workstreams, namely food security and livelihood and natual resource management, in support of both Bangaldeshi host and Rohingya refugee populations in the Cox’s Bazar subdistricts of Cox’s Bazar Sadar, Ramu, Teknaf, and Ukhiya. FAO Cox’s Bazar works with government partners, other UN organizations, and development partners and is an active stakeholder in intersector programming and interventions.

Reporting Lines

The Finance and Operation Specialist is under the overall supervision of the FAO Representative in Bangladesh, general supervision of the Emergency and Resilience Programme Coordinator and Head of Field Office in Cox’s Bazar, direct supervision of the International Project Operations Specialist, and works closely with technical experts and support teams in Cox’s Bazar and the Country Office in Dhaka.

Technical Focus

The Finance and Operation Specialist will provide daytoday operational support to and ensure efficient and timely project implementation of Cox’s Bazar programme and projects.

Tasks and responsibilities

•    Manage financial, procurement, and logistics activities for the entire Cox’s Bazar programme
•    Review and process supporting documents for and prepare DVs
•    Create invoices on GRMS
•    Reconcile payments against DVs
•    Manage operational cash advances and petty cash
•    Monitor project expenditures, commitments, and balances
•    Review and certify the service providers comply with the terms of the agreements
•    Review planned activities of and requests from project teams to ensure they are in line with project documents and approved work plans
•    Provide operational support on implementation of programme and projects in the Cox’s Bazar Field Office
•    Support the International Project Operations Specialist on project budget preparation and revisions
•    Support the International Project Operations Specialist on project operational and financial closure
•    Support the preparation of contracts, letters of agreement (LO, concept notes, terms of reference, technical specifications, and other documents
•    Support the preparation of terms of reference, vacancy announcements, contract supporting documents, contract extension for human resources
•    Participate in the preparation of annual work plans and project and activity budgets
•    Review travel, work, and procurement plans on a quarterly basis and ensure they are in line with the organization rules and procedures
•    Support the project teams in monitoring LOAs and contracts
•    Support project field missions and incountry missions
•    Participate in coordination meetings (e.g., interagency Operations Management Team meeting, as delegated by the International Project Operations Specialist and/or Head of Field Office in Cox’s Bazar
•    Support the planning, organizing, and coordination of meetings, workshops, trainings, field missions, and other similar project activities, in close coordination with the project staff
•    Perform any other functions that may be assigned

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements  

•    University degree finance, business administration, project management, development, or related discipline
•    Minimum of 7 years of relevant work experience in project planning and management, financial administration, budget management, quality assurance and reporting, or similar
•    Previous experience with the United Nations or other international development organizations preferred
•    Working knowledge of English and Bangla
•    Bangladeshi national

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•    Proven track record of successful teamwork, good presentation/facilitation skills
•    Excellent verbal and written communication skills in English required
•    Ability to work independently and with minimum supervision
•    Selfmotivation, willingness to learn and strong work ethics in a multidisciplinary team environment.

ADDITIONAL INFORMATION