Administrative Assistant – Capellen
JOB DETAIL
- Registering and maintaining the records and documentation of the Programme Office and managing a document accounting system.
- Executing clerical housekeeping work including but not limited to: maintaining a filing system(, registering and distributing incoming correspondence, proof reading and ensuring the correctness and format of outgoing correspondence and assigning filing numbers in accordance with Agency policy.
- Preparing invoices for certification by the appropriate authority.
- Organising meetings, events or conferences on behalf of the Programme Manager and making related administrative arrangements.
- Assisting in controlling and monitoring the use of the approved funds for training, TDY, services and other direct costs, as requested.
WHAT DO WE OFFER?
- Multicultural environment
- Initial three year contract with competitive monthly taxfree salary (subject to Article 19 of the Ottawa agreement on exemption of Taxatio
- Additional benefits for expatriate staff including expatriation and education allowances (where applicabland additional home leave
- Excellent health coverage
- Great work/life balance
- Generous annual leave of 30 days plus official holidays
- Pension Scheme
POST DETAILS
- Basic monthly salary: EUR 4 48, tax free.
- This post is deployable. The incumbent of this post may be required to deploy or may be assigned to a remote location, to perform duties (inside or outside a theatre/deployment locatioin support of Council approved operations/missions or in support of national or multinational operations/missions authorised by the Agency Supervisory Board of NSPO.
HOW TO APPLY?
All candidates (internal and externashould refer to the FAQs before applying.
NSPA internal candidates must submit additionally their latest completed performance report.
NSPA staff members of the same grade can submit a transfer request till 17 October
Applications sent via email will be automatically rejected.
IMPORTANT NOTES
Qualified redundant NATO civilian candidates of the same grade will be considered in priority.
Interviews are expected to be held approximately six weeks after the application closing date. The Talent Acquisition and Development Office shall let you know in due course the outcome of the screening process.
Moreover, due to the broad interest in NSPA and the large number of potential candidates, telephone or email enquiries cannot be dealt with.
The Agency would appreciate it if addressee countries could provide their support by submitting candidates whose security clearance can be effected (or confirmerapidly and who could report for duty as soon as possible after selection.
NSPA COVID MEASURES:
All deployable vacancy announcements include the requirement to be fully vaccinated at the time of receiving the offer of employment. No offer of employment shall be made to deployable candidates who refuse to be vaccinated.
Please note that if you currently hold a military or administration post, you will be required to decide, in accordance with your national authorities’ regulations, whether to retire or resign from your post, or apply for special leave from your national authorities. If you are invited to a preliminary interview, you will be asked to indicate your preference at that time as well.
Your application should be submitted in one go and you will not be able to modify your data once submitted.
