Parent Sector : Field Office
Duty Station: Bangkok
Job Family: Administration
Type of contract : Non Staff
Level : Level 2
Duration of contract : From 7 to 11 months (Initial three (3) months probationary period; renewal subject to satisfactory performance and availability of funds.)
Recruitment open to : External candidates
Application Deadline (Midnight Paris Time) : 27-Oct-2024
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
BACKGROUND
The United Nations Educational, Scientific and Cultural Organization (UNESCO), established in 1945, aims to build peace through international cooperation in education, science, culture, and communication. Born from the devastation of World War II, it promotes mutual understanding, intellectual solidarity, and global citizenship to prevent future conflicts. UNESCO supports quality education for all, cultural heritage preservation, scientific research for development, and freedom of expression. Amidst contemporary challenges like intolerance and misinformation, UNESCO’s mission remains crucial for fostering peace, understanding, and the dignity of all cultures, thereby contributing to a more harmonious global community.
The UNESCO Regional Office in Bangkok (UNESCO Bangkok), established in 1961 and evolving in roles over the years, now oversees UNESCO’s programs in education, natural sciences, ocean sciences, social and human sciences, culture, and communication and information across six countries: Cambodia, Lao PDR, Myanmar, Singapore, Thailand, and Viet Nam. It coordinates national activities through offices in Phnom Penh, Ha Noi, and Yangon (antenna office). As a key player in regional educational coordination and capacity development, it leads the SDG4-Education 2030 Agenda covering 46 Member States and three Associate Members, hosting the Regional Office for the UNESCO Institute for Statistics and the Intergovernmental Oceanographic Commission’s Sub-Commission for the Western Pacific.
MAJOR DUTIES AND RESPONSIBILITIES
Under the overall authority of the Director of the United Nations Educational, Scientific and Cultural Organization (UNESCO) Regional Office in Bangkok, and direct supervision of the Senior Finance and Administrative Officer or Senior Finance and Administrative Assistant, as applicable, Administration and Finance Unit, the Administrative Assistant is involved in the completion of standard administrative support activities and processes as per UNESCO Rules and Regulations. As a team member, the incumbent provides administrative and support services in processing transactions, control and maintenance of accounts and databases, and preparation of routine reports, correspondence and administrative documentation.
1. General Accountabilities
2. Financial Accountabilities
3.Budgetary Accountability
4. HR Accountability
5. Logistics
6. Perform additional activities that may be required to ensure the success of the work team.
Education
• Completed secondary, technical and/or vocational school diploma.
• Additional certification in business administration, finance, or related field is an advantage.
Work Experience
• Minimum 4 (four) years of relevant experience in administrative support roles.
Skills and competencies
• Basic knowledge of accounting principles and financial management.
• Excellent attention to detail and accuracy in handling administrative tasks.
• Excellent IT skills with proficiency in using office software applications (Outlook, MS Word, Excel, PowerPoint, etc.).
• Strong organizational, planning and time management skills.
• Effective communication and coordination skills.
• Ability to work independently and as part of a team.
• Ability to work under pressure and flexibility to adjust work schedules and priorities.
• Good interpersonal skills, discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds.
Languages
• Fluency in English (both oral and written) is required.
• Excellent knowledge (spoken and written) of Thai.
Education
• Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, or a related field.
• Courses or certification in office management, financial management, or related fields.
Work Experience
• Minimum 1 (one) year of relevant experience in administrative support roles.
• Experience working with international organizations or multicultural environment is highly desirable.
• Experience in handling financial records and transactions is desirable.
• Familiarity with the use of various office technology tools and financial software.
• Experience in financial management, budgeting, accounting, or procurement process will be an advantage.
• Knowledge of United Nations (UN) administrative or financial regulations and procedures.
Skills and competencies
• Knowledge of ERP (Enterprise Resource Planning), such as SAP (Systems Applications and Products in Data Processing) or others.
• Strong analytical and problem-solving skills.
• Ability to adapt to new technologies and software tools.
• Experience in event planning and coordination.
Languages
• Knowledge of other official UN languages (i.e. Arabic, Chinese, French, Russian, Spanish) is an advantage.