Under the direction of the Director, Capacity Development and Implementation Bureau/ICAO (D/CDI), the Field Operation Section (FOS) is responsible for the strategic planning, development, execution, evaluation of programmes in the Capacity Development and Implementation (CDI). FOS assists with the identification of priority development requirements across civil aviation and with technical cooperation to recipient States/Administrations. It carries out resource mobilization with multilateral and bilateral development partners and industry. FOS develops regional and country specific technical cooperation programme and projects. The Section executes these programmes and projects in accordance with the policies and contractual modalities of CDI.

The CTA/PC as a member of the ICAO field services staff appointed by the Secretary General on the recommendation of D/CDI, is to coordinate the ICAO activities and inputs in the regional programme, supervise and assist other field services staff who have been assigned to the programme, ensure that the work of the ICAO field staff is carried out in accordance with their respective terms of reference and work programmes, manage the Programme on a day to day basis including coordination of all approved Annual Work Plan and additional activities, establish and maintain close association with Member States and donor organizations, work in close coordination with the ICAO Regional Director Asia Pacific Region and liaison with the Chairman of the Steering Committee and act as Secretary to the Annual Steering Committee Meeting, give full support and assistance to visiting officers from ICAO Headquarters and see that instructions received from Headquarters are complied with by all Members of the programme.

The objective of the Cooperative Development of Operational Safety and Continuing Airworthiness Programme – South Asia (COSCAP-SA) Phase VI is to assist Members to strengthen their safety oversight system and improve their respective EI; providing necessary training for national/regional safety oversight capacity development; promoting and assisting States with the implementation of the Continuous Monitoring Approach (CMA) under the ICAO Universal Safety Oversight Audit Programme (USOAP); assisting States with implementation of the requirements of the State Safety Programme (SSP) and furthering greater awareness /implementation of the Safety Management Systems; assisting Members with meeting the safety objectives under the Global Aviation Safety Plan (GASP) as revised from time to time; and assisting in the enhanced implementation of Performance Based Navigation (PBN) at the sub-regional level. The Programme transitioned to Phase VI in January, 2024.

Acts as Chief Technical Advisor/Programme Coordinator of COSCAP-SA Programme achieving results such as:

• Perform programme coordinator tasks as per ICAO Field Services Staff Rules, Field Operations Manual, Administrative Manual, ICAO Procurement Code and other related documents.
• Maintain liaison with Steering Committee members and donor entities.
• Reply promptly to all correspondence received from ICAO Headquarters or the APAC Regional Office.
• Submit monthly reports on programme activities and developments to the Director of the Capacity Development and Implementation Bureau and Regional Director of the ICAO APAC Regional Office.
• Provide to ICAO CDI and APAC Regional Office quarterly Programme Status Reports, training, seminar and workshop outcomes/results reports, and mission reports highlighting the outcomes, recommendations and other significant issues that require the attention of ICAO immediately after conclusion of each mission.
• Inform ICAO Headquarters and APAC Regional Office of the local security and working conditions, the progress achieved by the programme and its staff, any difficulties and shortcomings encountered and the actions taken or recommended to overcome them, and the actions taken at the programme level to follow the ICAO instructions and policies applicable to the work of the programme.
• Timely submit to ICAO APAC Regional Office mission travel requests for missions to Member States and for attendance at the conferences/meetings/workshops in coordination with Member States.
• Brief newly recruited staff, including short-term experts upon arrival at the duty station on their responsibilities, duties, working methods, relationship with counterparts in host country and Member States. Debrief each staff member on completion of assignment and provide ICAO Headquarters/Regional Office with a report thereon. Brief and debrief staff of CDI projects and programmes as required.
• Cooperate with other UN/International Development Agencies or other technical cooperation and aid projects or programmes in the region and promote coordination of the work in the programme with that of other projects or programmes assisting the region in the field of civil aviation.
• Establish and maintain close association with potential donor assistance organizations working in the region for the purpose of establishing cooperation with that organization for existing programmes, so as to ensure no duplication of effort and also to be aware of alternative sources of funding for proposed civil aviation programmes.
• Identify opportunities and lead initiatives for strategic partnerships to strengthen the Programme.

Acts as Secretary to the meetings of Programme Steering Committee and Team Leader of South Asia Regional Aviation Safety Team (SARAST) and assists, as required, at other meetings achieving results such as:

• Serve as a key member and Secretary of the Programme Steering Committee to arrange for the conduct of the Steering Committee Meeting, to set, adjust and prioritize the COSCAP – SA regional operational objectives aligned to changing conditions of the Member States, regional and global perspectives and carry out the activities and achieve the Immediate Objectives contained in the programme document.
• Provide advisory support to the Member States during the implementation of activities contained in the programme document.
• Conduct meetings of the SARAST and assist as required in its functions as described in the Immediate Objectives of the Programme Document.
• Formulate strategies and recommend actions to resolve challenges in aviation safety brought forward by Member States and National Aviation Safety Teams.

Develops and implements the COSCAP-SA Work Plan achieving results such as:

• Develop a detailed annual work plan covering the concepts, objectives and activities contained in the Programme Document.
• Oversee programme work plan implementation, manage and ensure that programme activities are implemented within the specified tolerances of time, cost, quality, scope, risk, and benefits, as agreed in the programme document.
• Plan and organize the resources required for the implementation of the approved work plan and manage the programme budget.
• Establish competency framework, proficiency standards and performance objectives for programme personnel and support staff assigned to the programme and evaluate staff performance in line with established procedures.
• Manage programme personnel, ensuring appropriate distribution of workload, practically adjusting priorities to implement the approved annual work plan and meet additional needs of Members through implementation of additional project documents.
• Ensure successful completion of the programme’s activities, in accordance with the instructions of Headquarters/Regional Office, and the policies, regulations and budget governing the programme.
• Prepare, plan and oversee programme monitoring, and prepare annual mission plans and conduct missions.
• Coordinate periodic maintenance of programme budget to ensure proper analysis of expected implementation as well as monitor contributions ensuring proper programme funding.

Serves as Chief Technical Advisor (Flight Operations) and assists Member States in the implementation of the provisions related to the Flight Operations in Annex 6, achieving results such as:

• Undertake the overall coordination and administration of the Programme Steering Committee to serve as a regional forum for matters related to safety oversight and to harmonize to the extent practicable regulations, policies, and procedures related to air operator certification and supervision.
• Manage available resources as required, develop and/or update a series of manuals related to the certification and surveillance of air operators to be used by Member States.
• Organize and conduct workshops and/or seminars and provide on-the-job training on job functions for regional and national Flight Operations Inspectors, in order to qualify them in the full range of tasks related to flight operations.
• Perform and provide advice on State Safety Oversight functions and duties for and on behalf of Member States under delegated authority and supervision of the respective civil aviation administrations.
• Together with the regional experts /national inspectors as determined, conduct training activity for initial / refresher courses on flight operations related subjects.
• During missions to Member States and when requested to conduct a certification or safety audit, provide on-the-job training to flight operations inspectors from those Members.
• Assist the regional expert /national inspector in the development and execution of an annual, regional flight operations surveillance programme, including safety audits, ramp inspections etc. in consonance with the programmes of each of the Members. Also perform these functions independently as and when required.
• Provide requisite technical assistance to the civil aviation administrations of the Members in one or more of the eight critical areas involved in Safety Oversight as and when necessary.
• Provide training and briefings to inspectors from Members assigned to the programme on short-term basis, in order to assist in certification and surveillance activities.
• Perform flight operations certification and surveillance functions directly on behalf of Member States on request, including assistance in the issuance of operating specifications, certification of airmen, the approval of operations manuals, crew training and checking programmes, and the performance of regularly scheduled operator surveillance.
• Assist Member States with the implementation of provisions of ICAO Annex 19 – Safety Management.
• Liaise with Member States to obtain commitments for inspector resources for use in carrying out air operator surveillance when requested and providing supplemental and advisory services to Member States.

Supports the ICAO Universal Safety Oversight Audit Programme (USOAP) Continuous Monitoring Approach (CMA), achieving results such as:

• Assist Member States to prepare for USOAP Continuous Monitoring Approach (CMA) and related CMA activities such as CMA Audits, ICAO Coordinated Validation Missions (ICVMs), Self-Assessments and development and follow up of subsequent Corrective Action Plans (CAPs).
• Facilitate Member States for better understanding of USOAP CMA components such as collection of safety information, determination of Member State’s risk profile and safety risk indicators, prioritization and conduct of USOAP CMA activities and update of CAPs, EIs and Status of SSCs related to OPS and other audit Areas to the extent possible.
• Conduct, in association with the other programme personnel, periodic evaluation of safety oversight organization of Member States as a follow-up of the Universal Safety Oversight Audit Reports.

Performs any other duties assigned by the Steering Committee for the timely implementation of the approved annual work plan.

Assistance will be provided to Members in enhancing their regulatory and safety oversight capabilities in the areas of flight operations, the USOAP CMA process, resolving Low EIs/implementation of CAP, effective implementation of ICAO SARPs and critical elements of safety oversight, strengthening their safety oversight system and progressively improving their respective EI. Furthermore, Members will be supported to meet their requirements under the revised Global Aviation Safety Plan (GASP): implementation of SSP/SMS, regional SEIs/DIPs approved by the RASG – APAC, Performance Based Navigation (PBN), ASBU, GANP and other ICAO new initiatives.

The incumbent will work under the direction of the Director, Capacity Development and Implementation Bureau, immediate supervision of and in close coordination with the Regional Director of the ICAO APAC, Regional Office who supervises the programme, and in close liaison with the Chairman of COSCAP-SA.

Core Competencies:

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Managerial Competencies:

Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands.

Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Essential

•       Airline Transport Pilot Licence (aeroplane) with flight crew experience is required.

Desirable

•       University degree or equivalent academic and/or professional aviation qualifications are desirable.

Essential

• A minimum of ten years of management experience in a substantial airline or with a Government Civil Aviation Administration, directly associated with responsibility for preparation or implementation of rules, regulations, operating manuals, guidance material, on flight and ground procedures involving flight safety, certification, surveillance and enforcement.
• A minimum of five years’ experience as a Civil Aviation Inspector in a civil aviation authority.
• Holds or has held an ATPL (Aeroplane).
• Experience in development and/or implementation of Safety Management Systems (SMS) and State Safety Programme (SSP).
• Completed an accredited quality system auditor training course or have practical experience in aviation system auditing.

Desirable

• Considerable flight crew experience as pilot-in-command on large aircraft is advantageous.
• Experience as a Government Flight Standards Inspector and qualification in EFIS equipped aircraft would be an added asset.
• Experience in personnel licensing, aircraft inspection and airworthiness certification, training, and maintenance of competency of flight and ground crews concerned with flight operations, would be desirable.
• Experience in the preparation, approval and use of Flight Operations Manuals and/or Ground Operations Manual and other flight documentation would be desirable.
•  Experience in the preparation and approval of flight training and checking programmes or working experience as Designated Check Pilot would be desirable.
• Experience in aerodrome certification, ANS etc. would be an asset.
•  Experience in approval of Performance Based Navigation (PBN) procedures and its application is desirable.
• ICAO Universal Safety Oversight Audit Programme (USOAP) auditing experience, assisting States to prepare for an USOAP audit, and the development and implementation of USOAP corrective actions are desirable.
• Possessing strong cultural awareness and working experience in Asia is desirable.

Essential 

• Fluent reading, writing and speaking abilities in English.

Desirable 

• Knowledge of any of the other languages of the Organization (Arabic, Chinese, French, Russian or Spanish).

• Level 5 step IV