Position:                                   Logistics Technical Assistant (Fleet)

Reports to:                               Logistics Team Leader

Supervision of:                         Drivers, including NRC drivers and daily hires

Duty station:                             Sittwe, Rakhine

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide actions and relationships.

1. Role and responsibilities

The Logistics Technical Assistant(fleet) position is intended to manage NRC’s vehicle & Generator and supervising the drivers.

Generic responsibilities 

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be hort and essential. Details belong in the Work and Development plan.

1. Adhere to NRC policies, tools, handbooks and guidelines
2. Ensure that vehicles are used and maintained according to Logistics Handbook, other NRC policies and donor requirements
3. Plan, schedule and monitor transport of staff and material/equipment according to demands and procedures
4. Ensure that all NRC and hired vehicles are in proper operating condition, coordinate vehicle maintenance
5. Manage drivers accordance to NRC logistics guidelines
6. Ensure all NRC drivers adhere to NRC logistics driving procedure
7. Distribute/organize transport of material and equipment according to procedures, including for trucks.
8. Ensure that all NRC vehicles are in proper operating condition and coordinate vehicle maintenance
9. Perform other duties assigned by line manager.

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Prepare requisitions for spare parts and documents for vehicles and generator
• Compile and submit monthly vehicle utilization and carpool reports and engine report.
• Monitor fuel usage for office generator and vehicle, prepare tracking sheet and generator maintenance.
• Coordinate with program team for their weekly movement to ensure vehicle movement is cost effective and comply with NRC safety rules.
• Daily and weekly vehicle movement control during and after working hours and Train & develop drivers.
• Ensure asset inventories are up to date and oversee the vehicle log book, asset maintenance and report to line manager regularly.
• Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns.
• Secure that NRC vehicles are equipped with necessary legal documents and equipment (HF radio, GPS system, vehicle tool kits, first aid kit, etc.).

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Logistics Department
• Finance Department
• External Suppliers

Respective Programme Departments

1. Competencies 

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies 

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies: 

• Experience working with fleet management
• Diploma in related field and/ or related practical experience, including any training courses relevant to the post
• A degree or a diploma and Minimum 2 years’ experience as a Logistician with a local NGO, international NGO or the private sector.
• Previous experience from working in complex and volatile contexts desirable but not essential
• Documented results related to the position’s responsibilities
• Working knowledge of English both written and spoken

Context/ Specific skills, knowledge and experience:

• Ability to prioritize tasks and work under pressure/ respond to urgent requests
• Ability of planning, timing, organizing, as well as problem solving
• Honesty and transparency in dealing with suppliers
• Computer literate with MS Office skills
• An ability to work discretely and professionally with sensitive and confidential information, and sometimes under pressure
• Good communication in languages spoken in Rakhine and some Burmese

2. Behavioral competencies 

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies, and the following are essential for this position:

• Planning and delivering results
• Coping with change
• Working with people
• Handling insecure environments

1. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• Job Description
• Work and Development Plan
• NRC Competency Framework

At NORCAP, we work to better protect and empower people affected by crises and climate change. With expertise in the humanitarian, development and peacebuilding sectors, we collaborate with local, national and international partners on finding solutions to meet the needs of people at risk. NORCAP is part of the Norwegian Refugee Council.