Description

• Draft, edit, proofread, and finalize routine correspondence, minutes, and documents/reports in accordance with World Bank guidelines. Incorporate agreed comments into documents, utilizing shared drives and software capabilities. Provide language support and draft translations between English and Ukrainian.
• Support teams with meeting scheduling, Webex connections, and IT-related queries.
• Maintain effective written and oral communication with project staff in the regions, WB Support Units, and actively liaise with other units to gain efficiencies through best practices.
• Ensure up-to-date filing of all documents related to the PA’s assigned Task Managers (both WB Docs and hard copies) for easy access and smooth information flow.
• Provide support for the preparation and implementation of World Bank projects and activities according to Bank procedures, ensuring the efficient processing of project documents.
• Process selection in AdminPortal and eConsultant2, in close collaboration with the Task Team Leader. Assist with end-of-year closing requirements, reviewing and following up to ensure consultant commitments and balances are paid, and contracts are closed, particularly in the last quarter of the fiscal year.
• Provide primary assistance in the implementation of the unit’s work program, including specialized support in specific areas such as task management, procurement, database management, IT, or editorial assistance.
• Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents to the team.
• Coordinate with the Resource Management unit and liaise frequently with team members both at HQ and in the Country Office.
• Arrange work schedules and meetings with counterparts for visiting teams.
• Coordinate time management and schedules, taking current and future priorities into account, anticipating changes, and communicating updates.

Selection Criteria

• Minimum educational requirement: High school diploma with 2 years of relevant experience; a higher degree is preferred.
• Excellent computer skills, including advanced document formatting abilities.
• Knowledge and understanding of World Bank Group administrative/operational business procedures for IPF, DPL, and ASA is a plus.
• Experience in performing administrative functions (e.g., procurement, HR, etc.).
• Proficiency in advanced features of standard World Bank technology packages (particularly SAP, WBGeProcure, and the Operational Portal).
• Strong communication and diplomatic skills, especially when interacting with colleagues and clients.
• Demonstrated ability to retrieve, gather, and compile information from various sources (e.g., Internet) and organize it into usable formats.
• Strong organizational skills with the ability to prioritize and deliver assignments in a timely manner, often under tight deadlines.
• Fluency in oral and written English and Ukrainian is essential.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

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