Funtional setting

Functional Overview Within the Directorate for Migration Dialogues and Cooperation (MDC), based in a Field/Project Office, and working closely with the Head of Office (HoO) and the respective Administrative Officer (AO), the Administrative Assistant (AA) provides support to administrative and logistical services, office maintenance and assets management for the Field/Project Office. S/he supports the general contract administration, office budget and human resources management, low-level procurement, shared service processes, payments and financial reporting and contributes to the organisation of events and activities implemented by the Field/Project Office. S/he works in close coordination with the respective Field/Project Office teams, relevant teams at the Regional Office (as applicable), and with other stakeholders, internally and externally, ensuring that the implementation of operational activities and administrative support activities are in line with the regulatory framework and established processes and procedures of ICMPD. S/he is an active contributor to administrative management improvement initiatives.

Required Expertise ​​​

• Upon consultation with supervisor, ability to make decisions in full compliance with ICMPD’s operational regulations and rules.
• Ability to prioritise a varied workload effectively while working accurately with strong attention to detail. ▪ Capability to support a broad range of administrative functions in a highly operational environment.
• Ability to work effectively with people of different nationalities and cultural backgrounds.
• Capability to establish effective relationships across the organisation at all levels.

Qualifications, Experience and Language Skills

• ​Bachelor’s degree or equivalent in a relevant field in addition to completed Secondary Education.
• Relevant working experience is considered commensurate in lieu of a degree or equivalent.
• A minimum of 4 years of progressively responsible experience in administrative support, in an international organisation context.
• Very good organisational skills.
• Experience in managing conflicting priorities and working within tight deadlines.
• Experience in working in a team environment to achieve common goals.
• Excellent command of standard MS-office software and experience in using a SharePoint-based tool and MS Project, is an asset.
• Proficiency in (verbal/written) English, proficiency in the language(s) of the duty station.