Within the delegated authority and under the supervision of Administrative Associate or his/her designated mandated representative(s), the UNV Administrative Assistant will be responsible for: 1. Support in Assets/custodial items & Inventory managements (incl. verification, tagging); 2. Preparation of routine correspondences under the supervision of Admin Associate; 3. Managing documents and files (incl. copying, printing); 4. Daily support to administrative and logistical services; 5. Daily support to travel management processes; 6. Arrangements of travel and hotel reservations for visiting UN/UNDP officials; 7. Processing requests for visas, accreditation, identity cards, migration registration. IIN issuance and other documents; 8. Administrative support to conferences, workshops requested by non-accredited Agencies; 9. Support in collecting of information requested by non-accredited Agencies and performance of other administrative surveys; 10. Copying and searching documents for VAT return; 11. Processing requests In Fleet Tracking Management System; 12. Monitoring the work of technical staff on the 4th floor and informing CP manager in case of any comments on work improvement; filter replacement; sanitizer replacement control; 13. Tickets booking/issuance/cancellation for non-accredited UN Agencies; 14. Migration Police Notification on foreigner’s entry to RK arrived in Almaty; 15. Administrative support to UNDP conferences, workshops, retreats; 16. General administrative support in the office (can include: procurement of office needs, stationary, furniture; kitchen appliances); 17. Submission of service provider’s invoices for payment in compliance with FU SOP; 18. Reservation of UNDP vehicle/equipment / facilities / services via online reservation tool; 19. Assisting in various daily operations and other relevant duties upon request. Results/expected outputs: • As an active UNDP Kazakhstan team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNDP Kazakhstan and its beneficiaries in the accomplishment of her/his functions, including: • Administrative Assistant provides administrative support to the office, maintaining full confidentiality in all aspects of assignment, maintenance of protocol procedures, information flow and follow up on deadlines and commitments made. • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed