JOB DESCRIPTION

Within the delegated authority and under the supervision of UN Women Head of Gaza sub-Office or his/her designated mandated representative(s), the UNV Programme Assistant will: 1. Provide administrative and logistical support to the formulation and management of programmes • Provide administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements. • Support in organizing field visits on a regular basis to monitor and follow up on the progress of interventions activities as needed. • Gather lessons learned and best practices and share them with the UN Women the Women, Peace and Security, and Humanitarian Action (WPSHA) and UNPRPD Teams. • Draft formal correspondence, in both Arabic and English, as needed. • Take meeting minutes and draft short reports as needed. • Support organizing workshops, activities and events related to the interventions, as needed. • Support the project teams in collecting data for reporting. • Assist the WPSHA and UNPRPD teams in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking. • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions related to WPSHA and UNPRPD work. • Create and maintain files of correspondence/documents and electronically received information and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects. • Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings. 2. Provide administrative support to the financial management of the Programme Unit • Provide budgetary and financial support for project implementation, including support in the preparation, monitoring, and reporting of financial resources in compliance with organizational rules and procedures. • Support the WPSHA and UNPRPD teams in the financial management of projects including create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project. • Prepare supporting documents for payments and financial reports. • Support in reviewing financial submissions and verification of samples submitted by partners. • Support in ensuring timely and quality liquidation of partner advances. • monitor budget preparation and the finances of interventions, including the finalization of FACE forms. • Review financial reports as needed. • Maintain internal expenditures control system. • Create requisitions in Quantum system; register good receipts in Quantum system; and • Assist in the preparation and follow up of cost-recovery bills in Quantum system. • Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents. 3. Support knowledge building and knowledge sharing • Participation in workshops and trainings as requested. • Supporting in the preparation and implementation of dissemination plans of knowledge products. • Keeping up to date with the latest advancement in the field of information and knowledge sharing.