Job Summary

The purpose of the job is to provide overall management of the Zambia for Agroforestry, Biodiversity and Climate – Z4ABC project. The key tasks include planning, executing, and monitoring the project to meet requirements while controlling budget, scope, and timeline. The project is funded by the European Union and implemented by CIFOR-ICRAF in the Lower Zambezi, Luangwa and Nyika corridor of Zambia.

Duties and responsibilities

1. Project Management:

• To prepare annual and quarterly work plans and budgets with inputs from partners and services providers.
• To coordinate the timely execution of all planned activities working in close liaison with the Z4ABC project team and partners.
• To monitor, report and evaluation the project performance using the approved and regularly updated logical framework on EU OPPSYS.
• To assist the Country coordinator in controlling the budget
• To ensure the scope of the project is maintained according to the approved project document.
• To ensure timely delivery of all planned activities, outputs, and outcomes.
• To assist the management of partner and service provider contracts with CIFOR-ICRAF.
• To arrange annual project audit reports.
• To prepare timely quarterly and annual narrative and financial reports.
• To arrange mid and end term project evaluations.
• To ensure timely budget requests from the donor.

2. Manage Partnerships:

• To nurture partnership with three Finnish universities, 3 local universities and other service providers and arrange regular meetings to keep track of their activities.
• To facilitate and monitor field operations for all partners.
• To ensure that partnership agreements are periodically updated according to their annual progress reports.

3. Plan and Manage Project events:

• To arrange annual steering committee meetings with the relevant government ministries and the donor.
• To conduct quarterly meetings with the Technical Working Group comprising relevant government ministries and the donor.
• To facilitate the organization of multi-stakeholder platform quarterly meetings.
• To facilitate training workshops for beneficiaries.

4. Management of Small Grants:

• Work with Prospero to advertise, short list, and allocate small business grant to qualified entrepreneurs in the ZLN corridor.
• Constitute a grant selection committee to vet the allocation of grants.
• Regularly monitor and report grant performance.
• Risk assessment: Regularly update grant risks.

Requirements

• Holder of a relevant degree in project management
• Project Management Professional – PMP Certification is an added advantage.
• At least 5-10 years practical experience in managing complex and multi-partner projects
• Experience with managing EU funded projects is an advantage.

Education, knowledge and experience

•Holder of a relevant degree in project management
•Project Management Professional – PMP Certification is an added advantage.
•At least 5-10 years practical experience in managing complex and multi-partner projects
•Experience with managing EU funded projects is an advantage.