Position:             Finance Assistant
Reports to:             Finance Coordinator
Supervision of:             N/A
Duty station:             Jigjiga Area Office
Travel %                20%
Project number:             ETFM2319/ETFP0000
Duration and type of contract:    12 Months – (Fixed)

Generic responsibilities 

1. Adhere to NRC policies, tools, handbooks, and guidelines
2. Implements independently procedures and activities within own function or core competency as delegated
3. Responsible for organizing and delivery of tasks in line with priorities and standards
4. Develop and maintain knowledge of the specialist area of work in which technical assistance and support is being provided, to be most effective in supporting the team
5. Use initiative in day-to-day problem-solving in line with agreed procedures, priorities and standards for the area of work
6. Prepare and develop status reports as required by management
7. Ensure proper filing of documents

Specific responsibilities

1. Archiving, organizing, and updating financial documents both in hard and soft.
2. Scanning and filing of all financial documents in soft.
3. Ensure that all the documents are properly placed, properly filed and labelled.
4. Manage uploading financial documents in office 365.
5. Providing vouchers to auditors and place them back in the file folder.
6. Help accountants on filing of monthly financial vouchers.
7. Maintain records to ensure the long-term preservation and easy retrieval of documents and information.
8. Upon request of finance staff scan the documents and vouchers.
9. Make sure and advice the users on how to best to access, use and retrieve the archives.
10. Ensure financial documents are collected from field offices regularly and on time.
11. Liaise with compliance department audit and finance for any matter related to archive.
12. Assist handling all taxation matters including but not limited to extracting documents and preparing tax report in case necessary.
13. Help the finance staff in the acquisition and retrieval of documents.
14. Manage Petty cash replenishment and small payments of office running costs
15. Issue cheque payments and bank transfers,
16. Support program team for field for Training payments
17. Any other task assigned by the supervisor.

Generic professional competencies for this position: 

• Good writing and speaking skills in both Somali and English languages.
• Creativity and willingness to try new things
• A positive and collaborative attitude and willingness to work in a team
• A willingness to work in a multi-cultural environment

Context related skills, knowledge, and experience:

• BA Degree in accounting and Finance.
• At least 3 years’ relevant progressive experience.
• Previous experience from working in complex and volatile contexts
• Previous work experience with a satisfactory performance in the same or similar functional area, preferably with UN or INGOs
• Documented results related to the position’s responsibilities
• Fluency in English, both written and verbal

Behavioral competencies

• Planning and delivering results
• Communicating with impact and respect
• Handling insecure environment
• Empowering and building trust