Project Coordinator - Malabo (1 Position) - United Nations Development Programme

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Project Coordinator – Malabo (1 Position)

Project Coordinator – Malabo (1 Position)

negotiable / YEAR Expired 2 weeks ago

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Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Job Purpose and Organizational Context

Economic diversification in Equatorial Guinea is vital for long-term economic growth and job creation in the low-carbon transition, particularly for MSMEs, since they rely highly on large buyers, particularly international oil companies. To address these challenges in Equatorial Guinea, a 4 year Linkage Project from the Africa Development Bank (AfDB) funded by the Middle-Income Country Technical Assistance Fund (MICTAF) and by the Fund for African Private Sector Assistance (FAPA) in partnership with the United Nations Development Program (UNDP) and the government of Equatorial Guinea, targeting the MSME sector will be part of an effective local content intervention to provide a range of technical assistance (TA) and advisory services (AS) to improve:

The Business Enabling Environment (BEE) to reduce the bottlenecks of doing business and increase the FI’s offering of better MSMEs products.
The capacities of supporting Business Membership Organizations (BMOs) and Business Development Service Providers (BDSPs) to revamp MSME’s third-party services provisions.
The capabilities of the MSMEs to increase the offering of high-quality services and goods following international quality standards, not only in the oil and gas sector but also in agriculture, fisheries, transport/logistics, tourism, and ICT, including access to export market (regional and global).
Access to finance through local commercial banks.
The value of contracts (access to markets) through business-to-business (B2B), Access to finance (A2F), and government-to-business (G2B) initiatives, with the final aim to create jobs, particularly for the youth and women.

The project is aligned with the objectives of the National Plan for Sustainable Development 2035 (PNDES[1]), which aims at: a) Poverty eradication, b) Social inclusion and sustainable peace, c) Production, productivity and industrialization and d) Social inclusion and sustainable peace. PNDES prioritizes the following sectors: agribusiness and fishing; mineral resources and hydrocarbons; industry and energy; tourism and hospitality; logistics, transportation, telecommunications, and technology; and financial services, consulting, and auditing. PNDES is aligned to the Agenda 2035, and it implemented through the Strategic Plan for Sustainable Development (2020-2025) and Support for the Economic Diversification Program (PRODECO).

The main objective of this assignment is to ensure the correct implementation of the Project activities, the effective coordination of the various interactions and transactions between the Project Implementation Team, the project beneficiaries, the UNDP, the AfDB, the Government of the Republic of Equatorial Guinea, and other stakeholders, and ensure compliance with all terms and provisions of the Financing Agreement

Functions and Responsibilities

The assignment is focused on the following functions:

Establishment and management of an effective operating framework for the Project, including a strategy/ planning process and a robust monitoring, evaluation, and reporting system (based on UNDP /AfDB requirements).
Plan, coordinate, and monitor the implementation of Project activities.
Provision of leadership, technical advice and assistance to the Project Implementation Unit (PIU), UNDP/AfDB, and other relevant government officials to ensure timely execution of planned activities toward the achievement of the project development objectives, including fulfillment of the project outputs and outcomes.
Supervision and assessment of the Project Implementation contractors/ staff performance to ensure effective and timely implementation of the project.

DUTIES AND RESPONSABILITIES

The Project Coordinator will be responsible for the eestablishment and management of the project Oversight Committee (POC) and the Project Implementation Unit (PIU). He/she shall render the following services:

Based on the project objectives, plan the implementation of the project activities, and obtain the necessary approvals.
Monitor the implementation and progress of project activities to ensure compliance with the approved plan and budget and record progress.
Track all project implementation stages by documenting and recording the completion of the project activities, outputs, and outcomes systematically and ensuring adherence to planned deadlines.
Identify challenges and suggest changes when needed.
Follow up on the implementation of all project activities with relevant parties (beneficiary SMEs, UNDP /AfDB, government and key stakeholders, consultants, etc.).
Organize strategic activities relevant to the project such as training, Business to Business (B2B), Government-to-Business (G2B), panel discussions, and workshops; produce event summaries and reports.

Plan, coordinate, and monitor the implementation of Project activities. He/she shall render the following services:

Plan, ccoordinate and monitor consultants’ activities to ensure timely submission of quality deliverables while maintaining good communication with and between the consultants and beneficiaries to achieve the project objectives, outputs, and outcomes.
Coordinate, advise, and provide on-the-job training to PIU staff and UNDP throughout project implementation. The Project Coordinator must ensure adequate guidance is provided and that knowledge is transferred correctly to PIU staff and UNDP throughout the Technical Assistance implementation process to carry out their daily activities efficiently and on time.
Liaise and coordinate with the beneficiaries and donors, gathering information from the relevant ministries and other key stakeholders, especially those in charge of local content development, to avoid overlapping activities.
Undertake any activities and/or reviews related to the project whenever required or requested.
Monitor the special account spending and timely submission of justifications per the relevant guidelines.
Provide the necessary project data in the various platforms as required by the Institution and Ensure the transfer of knowledge to Project beneficiaries.

Provision of leadership, technical advice and assistance to the Project Implementation Unit (PIU), UNDP/AfDB, and other relevant government officials to ensure timely execution of planned activities toward the achievement of the project development objectives, including fulfillment of the project outputs and outcomes. He/she shall render the following services:

Refine the Project objectives and develop the detailed project scope, activities, and deliverables, including the logic framework and project indicators baseline.
Revise the project schedule, procurement needs, and work plan and ensure that agreed deadlines and technical assistance (TA) activities are implemented in compliance with the project development objectives toward achieving the project outcomes and outputs as stated in TAR (Technical Assistance Request).
Coordinate and prepare quarterly project reports, including the project’s financial budget execution.
Coordinate with the procurement specialist to procure the various advisory services and training, from TORs to tender evaluation and contract negotiations, and monitor the deliverables accordingly.
Review all reports and documents produced by the PIU staff and various consultants to conduct quality checks before transmitting them to UNDP /AfDB.
Review evaluation reports throughout procurement processes to ensure compliance with the UNDP guidelines before transmission to AfDB.
Advise on and conduct contract negotiations per the relevant guidelines.

Supervision and assessment of the Project Implementation contractors/ staff performance to ensure effective and timely implementation of the project. He/she shall render the following services:

Oversee and assess the Project Team staff work plan, quality, and effectiveness.
Act as project focal person for project issues and communicate with all stakeholders. He / she will be responsible for the day-to-day management of the PIU and coordinating all Project activities,
Provide the necessary institutional support to UNDP/AfDB in all phases of the project and improve the institutional capacity to facilitate the delivery of future SME development projects and
Regularly present the status and results of the project to the key stakeholders, including the presentation of financial reports.
Act as project ambassador, liaising and engaging at a high level regularly with all project stakeholders (Public entities, oil & gas operators/ prime contractors, private sector, donors, and others) to establish and ensure continued support and alignment with the Project; and
Ensure continued alignment between AfDB/ UNDP mandates, objectives, and activities and those of the Project.

Institutional Arrangement

The Project Coordinator will report directly to the UNDP and to the AfDB task managers and will work with other government and sector players involved in the planning and implementation of activities under the Project. The project coordinator will be responsible for preparing project implementation plans and reports on the implementation and monitoring and follow-up of the project. More specifically, it is expected to prepare:

Grant beneficiary quarterly reports (BQRs), with data desegregated to AfDB/MICTAF/FAPA teams and the portfolio management division of the Bank.
Project Supervision Report (PSR), Implementation Progress Report (IPR), and Project Completion Report (PCR) to provide an overview of project implementation and results, a profile of established business linkages, and a proposal for the project’s sustainability.

Competencies

Core competencies

Core
Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area	Name	Definition
Business Direction & Strategy	System Thinking	Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Development	Knowledge Facilitation	Ability to animate individuals and communities of contributors to participate and share, particularly externally
Business Management	Project Management	Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Management	Partnerships Management	Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels
Business Management	Monitoring	Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
2030 Agenda: Engagement & Effectiveness	Effectiveness	Project Quality Assurance

Minimum Qualifications of the Successful NPSA

Min. Education requirements	Advanced university degree (master’s degree or equivalent) in economics, Development Economics, Engineering, Business Management, Business Administration, Project Management or relevant related field is required or A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree
Min. years of relevant work experience	Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience working in private sector development, on local content and small and medium enterprise development, and experience in building capacity-building projects in the region.
Required skills	Experience in the main sectors of the economy, such as oil and gas, agriculture, fisheries, transport/logistics, tourism and ICT., At least three (3) years of experience managing development projects. Proven knowledge of web-based management systems such as ERP. Excellent writing skills, and Microsoft Office (power point, MS teams, word, excel), SharePoint and/or other online sharing, are required
Desired skills	Experience working on projects financed by the United Nations Development Program (UNDP), the African Development Bank (AfDB), or donor agencies will be an advantage Previous work experience in participatory community-based planning activities and resource mobilization. Prior experience working in the UN or other international development organization. Work experience with an Enterprise Resource Planning software.
Required Language(s)	Fluency in English and Spanish language is required. Knowledge of any local language will be an added advantage.

Disclaimer.

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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This job has expired.