JOB DESCRIPTION

The United Nations Office on Drug and Crime (UNODC) provides technical assistance related to combating terrorism, organized crime, corruption and drugs to requesting Member States. This assistance also supports States Strengthening criminal justice and health systems and to ratify and successfully implement international conventions and protocols, in compliance with the rule of law and human rights.
The Global Programme to prevent and combat corruption through effective implementation of the United Nations Convention against Corruption in support of Sustainable Development Goal16 is a technical assistance programme being offered by UNODC to provide capacity building assistance to Member States to effectively implement the United Nations Convention against Corruption (UNCAC). The Regional Office for Southeast Asian the Pacific, (ROSEAP) Regional Programme, Anti Corruption sub-programme, aims at improving states capacity to more effectively prevent, raise awareness of, detect, investigate and prosecute corruption in the Pacific.

Under the direct supervision of the Regional Anti-Corruption Adviser, the Programme Associate will be responsible for providing a range of administrative, logistical and substantive support to the implementation of UNODC anti corruption activities. On occasion, additional activities to be supported may cover the full spectrum of UNODC mandate areas, including counterterrorism, transnational organized crime, cybercrime, drug production and trafficking, criminal justice and prison reform, anti-money laundering, etc.

The incumbent will fulfill the following tasks:

1. Provide effective support to the management of projects, focusing on the achievement of the following results:

• Assist in initiating and finalizing budget revisions, work plans, notes to the file, etc. to facilitate the implementation and monitoring of the assigned activities.
• Provide expenditure amounts for all project-related activities for internal UNODC and donor reporting.
• Provide support to assigned projects and to relevant UNODC personnel in Bangkok on aspects related to the preparation of payment requests in the UNODC administrative systems (Umoja and ProFi), as well as payment reconciliation and expenditure verification. Follow up with UNDP offices on project expenditures and payments.
• Prepare any document required for consultants’ contract issuance/management and follow up on payment requests of their fees as per their terms of reference.
• Contribute to developing and maintaining a filing system for projects including hard copy files and managing online records on cloud services (i.e. SharePoint);

2. Provide administrative and operational support, focusing on the achievement of the following results:

• Organize international, regional and national conferences, meetings, training and workshops held within the Asia-Pacific region and travel to the events’ location if needed.
• Prepare travel plans, organize travel dates and provide logistical information for participants to UNODC events, and for UNODC staff as required. Prepare travel requests to be sent to the travel agents to issue air tickets, request payment of Daily Subsistence Allowances (DSAs) and terminal expenses when needed, and determine appropriate budget lines.
• Complete administrative workflows in relation to the handover of equipment to Member States’ institutions and liaise with the UNODC personnel in Bangkok in charge of asset management.
• Follow up on administrative compliance of partners under partnership agreement, ensure that financial and substantive reports are in line with the agreement requirements.
• Support the closing of administrative workflows in relation to the procurement of goods and services after they have effectively been received, and liaise with UNDP Country Offices and relevant UNODC personnel in Bangkok to provide/obtain the necessary documentation.
• Contribute to the development of administrative and financial guidance for UNODC programme personnel in the region, and contribute to exchange of information among colleagues to identify and spread best practices and experiences.

3. Assist on the procurement for associated projects:

• Plan and organize the procurement of goods and services required for the assigned projects, ensure compliance with, and verify, regulations and procedures to be applied when procuring goods or services. Conduct low- value procurement (up to US$ 10,000) and initiate procurement processes for all types of goods and services required under the assigned projects.
• Collect and compare offers from vendors and liaise with the UNODC Procurement Team in Bangkok and relevant personnel at UNDP Country Offices to ensure abidance with relevant UN rules and regulations. Liaise with bidders and vendors and follow up with suppliers and expediters to ensure timely delivery; Contribute to developing and maintaining a filing system for projects including hard copy files and managing online records on cloud services (i.e. Sharepoint).
• Perform any other work-duties as required.

4. Provide coordination and enhanced project management support:

• Take on a coordination role with other Programme Assistants to ensure effective collaboration and communication across projects, fostering a more streamlined approach to project management and administrative tasks.
• Manage the selection of consultants through the UN recruitment platform, Inspira, ensuring compliance with UN regulations and policies, and overseeing the full process from vacancy announcement to the onboarding of consultants.
• Assume greater responsibility in project management and administrative oversight, particularly in supporting the Officer in Charge by handling more complex tasks and decision-making, including troubleshooting administrative and procurement issues, and resolving escalated concerns.
• Assist in monitoring project performance, analyzing results, and contributing to the drafting of reports to higher- level UNODC personnel and donors.
• Take the lead on the development of standardized procedures for the administrative processes across the region, and guide other Programme Assistants on best practices to ensure consistency in the application of UNODC policies and regulations.